Recent Announcements and News
NOTICE - 11/8/22
REGARDING TROPICAL STORM NICOLE AND HURRICANE PREPARATIONS FOR FUTURE STORMS
Tropical Storm Nicole is expected to become a hurricane prior to making landfall along the east coast of Florida. Since this is a large storm, many Florida counties will be impacted with wind and/or flooding issues. In anticipation of inclement weather resulting from this or future storms, we want to remind our licensees of the following. This information was also directly provided to our licensed establishments by email on Tuesday, 11/8/22.
1. Hurricane preparation and aftermath information
State, county, and city governments provide a lot of information on preparing for natural disasters, including hurricanes. One great resource is found at the Department of Financial Services’ website at: https://myfloridacfo.com/Division/Consumers/storm/. You may also wish to visit https://www.floridadisaster.org/ for more information regarding general hurricane preparedness, including emergency planning for businesses at https://www.floridadisaster.org/business/planning-for-businesses/. These sites also provide helpful information on filing claims and other issues that may arise after a storm.
2. Power outages
If you have a refrigeration unit, and your facility or unit is damaged or otherwise inoperable due to a hurricane or other natural disaster, please consider the following options:
- Contact another local funeral establishment to see if they might have space available; or
- Contact your local county emergency management. Contact information for the Emergency Management Directors of each county is found in the document linked below, which was provided to us by the Florida Division of Emergency Management. Your county emergency management will coordinate with the state’s emergency management team or others as may be necessary to assist you.
3. E-filing of Death Certificate Notices
At this time, the Electronic Death Registration System (EDRS) is not expected to be impacted by Tropical Storm Nicole. We recognize, however, that your accessibility to the system may be limited due to power outages in your own areas. The Florida Department of Health – Bureau of Vital Statistics recently sent an email to its list of funeral directors reminding them that licensees should print several blank copies of its death certificate form (DH512), fetal death form (DH428), and burial transit permit (DH326) in preparation for possible power outages and downtime. If EDRS is not accessible for an extended period of time but power is available, then the aforementioned forms are available as an enterable pdf and may be used to complete the death record. Please print the forms double-sided on legal sized (8 ½ x 14) paper. Once completed and signed, you may file the paper form at the local county vital statistics office for registration.
The Bureau of Vital Statistics Helpdesk (1-866-295-5902) has also advised that it is available: M - F 8am - 6pm, and Sat 9am - 2pm ET. Their Quality Assurance unit is also available at 904-359-6900 ext. 9020 and you may reach Ken Jones at 904-359-6900 ext. 1001.
4. Hurricane Follow-up
Following a hurricane, Division staff will be calling the licensed establishments in the impacted areas to obtain information on any power outage issues, building damages, etc., and determine if there are any needs with which we can assist. If your establishment has refrigeration/storage space available at that time, please let our staff know so that they can share that information with other licensees in the area who may need that type of assistance.
5. Division of Funeral, Cemetery, and Consumer Services’ Offices
Office closures during the week will depend upon the path, duration, and impact of the storm. If you have attempted to reach the Division at its main line (850-413-3039 or toll free in Florida at 1-800-323-2627) without success, please leave a message. Division staff will return your call as soon as possible following the storm.
2023 Board Meeting Schedule: January to June
The JANUARY PUBLIC MEETING, of the Board of Funeral, Cemetery, and Consumer Services, will be held via VIDEOCONFERENCE on January 5, 2023, at 10:00 AM. The public may participate in this conference by either video using the following link: https://meet.goto.com/LaTonyaBryant/board-videoconference-january-3; or by teleconference by calling (571) 317-3112, Access Code: 756-224-677.
The FEBRUARY PUBLIC MEETING, of the Board of Funeral, Cemetery, and Consumer Services, will be held via VIDEOCONFERENCE on February 2, 2023, at 10:00 AM. The public may participate in this conference by either video using the following link: https://meet.goto.com/LaTonyaBryant/board-videoconference-february-8; or by teleconference by calling (646) 749-3122, Access Code: 145-189-077.
The MARCH PUBLIC MEETING, of the Board of Funeral, Cemetery, and Consumer Services, will be held via VIDEOCONFERENCE on March 2, 2023, at 10:00 AM. The public may participate in this conference by either video using the following link: https://meet.goto.com/LaTonyaBryant/board-videoconference-march-6; or by teleconference by calling (571) 317-3112, Access Code: 134-412-133.
The APRIL PUBLIC MEETING, of the Board of Funeral, Cemetery, and Consumer Services, will be held in Tallahassee FL (Location: TBD) on April 4, 2023, at 10:00 AM.
The MAY PUBLIC MEETING, of the Board of Funeral, Cemetery, and Consumer Services, will be held via VIDEOCONFERENCE on May 4, 2023, at 10:00 AM. The public may participate in this conference by either video using the following link: https://meet.goto.com/LaTonyaBryant/board-videoconference-may; or by teleconference by calling (646) 749-3122, Access Code: 280-832-061.
The JUNE PUBLIC MEETING, of the Board of Funeral, Cemetery, and Consumer Services, will be held via VIDEOCONFERENCE on June 29, 2023, at 10:00 AM. The public may participate in this conference by either video using the following link: https://meet.goto.com/LaTonyaBryant/board-videoconference-june; or by teleconference by calling (408) 650-3123, Access Code: 855-532-245.
Using EDRS to Satisfy Portions of
Bodies Handled Report Requirements
Effective October 1, 2021, many Funeral Establishments and Direct Disposal Establishments may use EDRS to satisfy the majority of the Bodies Handled Report requirements found in section 497.382, Florida Statutes, and Rule 69K-20.001, Florida Statutes. Full directions for using EDRS for this purpose are available in this document: Directions for EDRS re Bodies Handled Reporting 9-27-21. The Department of Health has also provided guidelines to give our licensees additional assistance on using the EDRS Reports Tab: Reports Tab - Guidelines.
These new functions to EDRS are the result of a complex joint project with the Department of Health, Bureau of Vital Statistics, and our Division. We are very pleased to be able to offer Florida’s Funeral Establishments and Direct Disposal Establishments the additional options for completing their monthly Bodies Handled Report requirements.
Please contact our Division at 1-800-323-2627 for questions relating to the Bodies Handled Reports or the Florida Department of Health Vitals Statistics Helpdesk at 1-866-295-5902 for questions concerning EDRS.
CONTINUING EDUCATION CREDIT AVAILABLE FOR VIDEOCONFERENCES
We are excited to announce that we have developed a process for our licensees to obtain CEU credits for attending our Videoconferences. In order to receive credit, licensees must provide their name, license number, meeting date, email address and the phone number you connected to the meeting with. This is very important, as the phone number (or email address if you connected via the web) will be used to confirm your attendance and the length of time you were on the call. Please email ALL of the requested information to LaTonya.Bryant@myfloridacfo.com.
The Division of Funeral, Cemetery, and Consumer Services will no longer be providing or accepting fingerprint cards. If there is not a LiveScan location available in your area, please contact IdentoGO By MorphoTrust USA regarding fingerprinting procedures and to obtain fingerprint cards. Please see the IdentoGO web site for further instructions.
CONTINUING EDUCATION PROVIDERS – COURSE ROSTERS
The Division uses the DICE electronic data tracking system to manage continuing education data. This system has been enhanced to allow course providers to enter course completion information directly into DICE, from course rosters, by using the attendee’s social security number or FCCS license number