Meetings & Workshops


Engagement with State of Florida agencies, other states, universities, colleges, cities, and public sector entities has and will continue to facilitate the successful design and implementation of Florida PALM. The Project uses interactive meetings, workshops, and workgroups to engage and collaborate with Project stakeholders. Links to meeting and workshop information can be found below. Select the meeting to view all associated logistics, materials, and information.

Recurring Agency Meetings

1/29/2026 Add to your calendar Register
1/22/2026 Add to your calendar Register
1/15/2026 Add to your calendar Register
1/8/2026 Add to your calendar Register
12/18/2025 Add to your calendar Register
12/11/2025 Add to your calendar Register
12/4/2025 Add to your calendar Register
11/20/2025 Add to your calendar Register
11/13/2025 Add to your calendar Register
11/6/2025 Add to your calendar Register
10/23/2025 UAT Materials and KC Spotlight
Convergeration Updates
Technical Interface Testing
Task Reminders
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10/9/2025
Convergeration Review
Special Character Use
Technical Interface Testing
Task Reminders
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10/2/2025 Project Update
Convergeration
587-C - Complete Data Cleansing Based on Mock Conversion 3 – PCC001 Projects
665 - Submit Monthly Progress Report - Testing
627 - Submit Bimonthly Agency Readiness Status Report
Technical Interface Testing Updates
Questions
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9/18/2025 Technical Interface Testing Updates
662-A – Submit Updated Configuration Workbooks – State Program Selection for Budget Allotments
574 - Prepare Documentation for User Acceptance Testing
Reminders
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9/11/2025 574 - Prepare Documentation for UAT - Midpoint Check-in
Technical Interface Testing Updates
Updates & Reminders
   •  Task Due Dates
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8/28/2025 660 - Submit Monthly Progress Report - Testing
Readiness Workplan Task Updates
Task Reminders
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8/21/2025 Interface Testing
   •  Enterprise Partner and Third-Party Testing
   •  Agency Testing Began 8/1
Prerequisite Tracking Update
Task Reminders
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8/14/2025 587-A - Complete Data Cleansing Based on Mock Conversion 3
587-B - Complete Data Cleansing Based on Mock Conversion 3 – APC001 Suppliers
587-C - Complete Data Cleansing Based on Mock Conversion 3 – PCC001 Projects
661 – Update Conversion Field Mapping
662 – Submit Updated Configuration Workbooks
Task Reminders
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8/7/2025 660 - Submit Monthly Progress Report - Testing
Readiness Workplan Updates
Reminders
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7/24/2025 Cycle 2 - Technical Interface Testing
   •  Testing Data
   •  Testing Expectations
   •  Project and Agency Responsibilities
   •  Master Files
   •  Lessons Learned
   •  How Agencies and the Project will Interact
       ○  Smartsheet Demo
UAT Prerequisites Training & Tracking
Task Reminders
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7/17/2025 593 - Update Agency Readiness Certification #1
573-B - Complete and Submit End User Role Mapping Worksheet for Remaining End Users
UAT Update
Reminders
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7/10/2025 UAT Prerequisites
574 Addendum - Prepare Documentation for User Acceptance Testing
Role Mapping Update
Reminders
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6/26/2025 657-A - Submit Updated Configuration Workbooks
610 - Update Authorized Smartsheet Users
591 - Confirm IdP Configuration for Florida PALM
593 - Update Agency Readiness Certification #1
Reminders
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6/12/2025 657-A - Submit Updated Configuration Workbooks
573-A - Complete and Submit End User Role Mapping Worksheet for UAT
"June 20 Tasks Checklist"
Project Updates
Reminders
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6/5/2025 571 - Complete Data Cleansing Based on Mock Conversion 2
   •  GLC001
   •  Midpoint Data Refresh
574 - Prepare Documentation for User Acceptance Testing
Project Updates
Reminders
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5/29/2025 Project Updates
   •  Readiness Workplan
   •  Testing Timeline
   •  Knowledge Center 2.0
Task Review
Reminders
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5/22/2025 571 - Complete Data Cleansing Based on Mock Conversion 2
   •  PCC001
657 - Submit Updated Configuration Workbooks
659 - Update Conversion Field Mapping
573-A - Complete and Submit End User Role Mapping Worksheet for UAT
Reminders
View
5/15/2025 571 - Complete Data Cleansing Based on Mock Conversion 2
576 - Complete Internal Agency Business System Test and Remediation to Prepare for Cycle 2 - Technical Interface Testing
Reminders
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5/8/2025 Agency Training Workgroup - UAT Prerequisite Training
599 - Submit Bimonthly Agency Readiness Status Report
578 - Confirm Identity Provider for Florida PALM
Reminders
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5/1/2025 Agency Readiness Workgroup
599 - Submit Bimonthly Agency Readiness Status Report
576 - Complete Internal Agency Business System Test and Remediation to Prepare for Cycle 2 - Technical Interface Testing
Production Support Contacts
Readiness Workplan Update - May Tasks
Reminders
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4/17/2025 598: Share Florida PALM Updates
579: Confirm UAT SMEs
Remediation Task Update
Guidance for Bimonthly Agency Readiness Status Report Completion
Reminders
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4/10/2025 576 Addendum: Complete System Test Remediation to Prepare for Cycle 2
560: Submit Change Analysis Tool
Upcoming Risk & Issue Log Updates
Reminders
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4/3/2025 Testing Timeline
RW Updates
Agency Dashboard Updates
Look Ahead
Reminders
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3/13/2025 RW Update
567: Share, Review, and Update Configuration Workbooks
   •  M: Default Funding Configuration
Reminders
   •  Upcoming Due Dates
   •  Save the Date
View
3/6/2025 Project Update
567-L-O: Share, Review, and Update Configuration Workbooks
   •  L: Position Funding
   •  M: Default Funding
   •  N: CJIP Funding
   •  O: FFIP Funding
Reminders
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2/20/2025 Mock Conversion 2 - Coming Soon
Updates to Testing Support Worksheet
Reminders
   •  Upcoming Due Dates
View
2/6/2025 658-D: Submit Data Field Mapping (Location Code)
567-P: Share, Review, and Update Configuration Workbooks
Reminders
   •  Upcoming Due Dates
View
1/30/2025 ESC Update
Reminders & Task Updates
   •  Due Dates
567-Q: Share, Review, and Update Configuration Workbooks
582: Share Florida PALM Updates
584: Update Authorized Smartsheet Users
Budgetary Values in Configuration & Conversion Mapping
View
1/16/2025 Agency Risk and Issues Management
560: Submit Change Analysis Tool
   •  Change Analysis Reports
Reminders
   •  Upcoming Due Dates
View
1/9/2025 576: Complete Internal Agency Business System Test and Remediation to Prepare for Cycle 2 - Technical Interface Testing 
658-C: Submit Data Field Mapping (Grant ID)
RW Updates
Reminders
   •  Upcoming Due Dates
View
1/2/2025 563/570: Manage Agency-specific Implementation Schedule, Risks, and Issues
Reminders:
   •  Upcoming Due Dates
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All Meetings In Calendar View

Thursday Task Talk

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