Agency Readiness
Florida PALM is a business transformation that requires agencies to ready their people, processes, technology and data. The Readiness Workplan (RW) is a list of tasks all agencies must complete to be ready for Florida PALM implementation. Agencies must also identify and complete any additional, agency-specific activities that are needed to be ready for Florida PALM. Agency Change Champion Network (CCN) should use the RW to view and plan for all readiness tasks. View the RW and Task Tracker Job Aid for more information on how agencies should use the RW and report progress for RW tasks.
A Change Champion Network (CCN) supports agency readiness and is designed to foster collaborative relationships and communications within your agency, between partners, and with the Florida PALM Team. A CCN is comprised of seven Change Champion roles supported by Subject Matter Experts, each having a unique set of responsibilities. Together, the CCN forms the core team responsible for completing RW tasks, agency-specific tasks and preparing your agency's transition to Florida PALM.
This customizable CCN graphic can be used to communicate CCN membership within an agency.
Readiness Workplan
Readiness Workplan
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536 A - Create Agency Specific User Acceptance Testing Plan
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535 - Update Workforce Readiness Plan
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539 - Manage Agency-specific Implementation Schedule, Risks and Issues
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545-B - Update and Finalize Florida PALM Conversion Inventory for Segment IV
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548 - Identify and Confirm File Managers
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550-A - Provide Public IP Address and Select Technical Meeting Time
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528 - Update Agency Business System Documentation for Segment III
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527 - Identify Change Impacts and Update Agency Business Process Documentation for Segment III
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530 - Update Florida PALM Interface Inventory for Segment III
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529 - Update Florida PALM Conversion Inventory for Segment III
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526 - Complete Data Readiness Analysis and Data Cleansing Activities for Segment III
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537 - Update Authorized Smartsheet Users
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538 - Submit Bimonthly Agency Readiness Status Report
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540 - Share Florida PALM Updates
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516 - Update Agency Business System Documentation for Segment II
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517 - Update Florida PALM Conversion Inventory for Segment II
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515 - Identify Change Impacts and
Update Agency Business Process Documentation for Segments I and II
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514 - Complete Data Readiness Analysis and Data Cleansing Activities for Segments I and II
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518 - Update Florida PALM Interface Inventory for Segment II
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522 - Manage Agency-specific Implementation Schedule, Risks and Issues
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523 - Share Florida PALM Updates
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328 - Document Current Agency Business Processes
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500 - Create Agency Specific Project Charter
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501 - Create Agency Specific Implementation Schedule
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502 - Create Agency Specific Risks and Issues Management Plan
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503 - Create Workforce Readiness Plan
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507 - Manage Agency-specific Implementation Schedule, Risks and Issues
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TECH117 & TECH118 - Begin Sharing and Reviewing Interface and Conversion Layouts
All Agencies, All Enterprise Partners
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TECH120 - Begin Reviewing and Confirming Planned Conversions
All Agencies
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TECH119 - Create Interface Connection Inventory
All Agencies, All Enterprise Partners
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SPON61 - Provide Legislative Budget Request for Florida PALM Activities
All Agencies
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SPON62 - Provide Agency Update for Project Status Reporting
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TRNG40 - Register and Monitor Participation in User Support Labs
All Agencies
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FUNC41 - Begin Agency Business Systems Analysis for the Financials Wave
All Agencies
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SPON59 - Provide Agency Update for Project Status Reporting
All Agencies
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SPON60 - Review and Confirm Change Champion Network and Super Users
All Agencies
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FUNC51 - Identify Statutory Requirements that will Prohibit Adoption of the Standardized Business Processes
All Agencies, All Enterprise Partners
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SPON57 - Provide Agency Update for Project Status Reporting
All Agencies
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SPON58 - Complete and Submit List of Agency Specific Lessons Learned from the CMS Wave
All Agencies
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TRNG37 - Monitor Agency Participation of End User Training
All Agencies
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TECH112 - Share and Review Catalog of Conversions for the Departmental Wave
All Agencies, All Enterprise Partners
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TECH113 - Share and Review Interface Offerings for the Departmental Wave
All Agencies, All Enterprise Partners
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DPLY01 - Share, Review, and Complete Cutover Checklist
All Agencies
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DPLY02 - Confirm Understanding of Planned Functions for Transition for CMS Wave
All Agencies | All Enterprise Partners
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SPON55 - Provide Agency Update for Project Status Reporting
All Agencies
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TRNG38 - Share and Review Guidance for User Support Lab Registration
All Agencies
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COMM37 - Communicate that End Users can Access Florida PALM
All Agencies
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RPTG17 - Review the Quarterly Reporting Update
All Agencies, All Enterprise Partners
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COMM38 - Provide Post Launch Communication Approach
All Agencies, All Enterprise Partners