Getting Paid by the State of Florida
Direct Deposit (EFT)
With Direct Deposit, your money will be available to you when your financial institution opens for business on the payment date. Banks, savings and loan associations, and credit unions are eligible to accept such deposits.
There can be only one financial institution's account information on file for one federal tax identification number (SSN or FEIN). Payments cannot be sent to two or more financial institutions.
If you are not a business entity, but will be receiving payments from the State of Florida, complete Section 1 of the form with your name and contact information.
Substitute Form W-9 and Form 1099 Information
A completed Substitute Form W-9 is required from any entity that receives a payment from the State of Florida that is a vendor type payment or may be subject to Form 1099 reporting. The Department of Financial Services (DFS) must have the correct Taxpayer Identification Number (TIN) and other related information in order to report accurate tax information to the Internal Revenue Service and determine if a vendor should receive a Form 1099. Use the DFS Substitute Form W-9 Verification website to submit your Substitute Form W-9 electronically.
DFS requests that state agencies encourage vendors to participate in Direct Deposit. With Direct Deposit, a customer’s funds are available when the financial institution opens for business on the payment date.
Agencies may not withhold payment if a vendor is not set up for direct deposit.
Duplicate Warrant Information
Vendors may request a duplicate warrant, or initiate a forgery investigation, through the paying agency by completing one of the following forms.
DFS-A1-409 - Affidavit Attesting to Forgery with Instructions
DFS-A1-414 - Affidavit Attesting to Payee's Non-Benefit From State Warrant (non-forgery)
Vendor Tax Reporting
The Internal Revenue Service requires the Department of Financial Services (DFS) to file a Form-1099 for vendors who receive certain types of payments from the State of Florida. DFS sends these forms to vendors by January 31 of each year. In order to report accurate information on the Form-1099, DFS is required to collect a Form W-9 from each vendor. Agencies are required to verify that a vendor has a Florida Substitute Form W-9 on file with DFS prior to conducting business with the vendor.
Agencies can use the FLAIR Information Warehouse to verify if a vendor has a Florida Substitute Form W-9 on file.
Agencies must complete Form 1099 Correction Request, DFS Form DFS-A1-2086, to request a correction to a State of Florida issued Form 1099. The Bureau of Vendor Relations will return all update requests not submitted on the Form 1099 Correction Request.
Useful Form W-9 information:
Online training is available to assist you in learning about your responsibilities for filing the Florida Form Substitute Form W-9 and complying with the Florida Single Audit Act requirements.
Advancing Accountability - Best Practices For Contract & Grant Management (For Providers)
Florida Single Audit Act (FSAA)
Vendor Form W-9 Web Training
Wage Garnishment Recipients
Collection recipients may go to the State of Florida Collections website to make inquiries into payments made to them by employees of the State of Florida. Collection recipients are those who receive monies deducted from a State of Florida employee's wages.
The types of orders treated as collections are:
- court ordered support
- wage garnishments
- student loans