Jeff Atwater | CFO

The Florida PALM Solution

Technology

Florida PALM will operate on Oracle® PeopleSoft 9.2, will leverage a Service Oriented Architecture (SOA), will be hosted by Oracle Cloud Infrastructure, and will be connected via MyFloridaNet-2. Florida PALM will be web-based with adaptable user interface.

Functional Transition

The following accounting and cash management functions will transition to Florida PALM:

  • Departmental/Reporting – State organizations’ accounting records and budget management functions
  • Central – State budget functions
  • CMS – Cash management functions
  • Payroll – Payroll functions
  • Enhanced Functionality – Additional functionality (e.g., Projects and Grants) will be implemented for all State organizations

In 2021, five organizations will fully transition to Florida PALM. The remaining organizations will transition for functions currently conducted using Central FLAIR and the Treasury Cash Management Systems (CMS).

The Project plans for half of the remaining organizations to transition in July 2023, and the remaining in July 2024.

In 2025, the Project plans all organizations will begin using the solution for Payroll functionality.

In 2026, the Project plans to implement additional functionality for all organizations.

Business Process Groupings

The Florida PALM Team categorized the financial management processes used today in nine business process groupings. The following groupings will be used to organize and communicate the design of the Florida PALM solution for the State.

  1. Account Management and Financial Reporting – establishes the statewide accounting framework through the general ledger and maintains accounting and reporting needs.
  2. Budget Management – manages the tracking and reporting of appropriations, allotments, revenue estimates, and budget exceptions.
  3. Disbursements Management – manages supplier information, supports disbursement obligations of the State, and performs month and year-end closing activities.
  4. Asset and Account Management – manages organization property, establishes the security controls, and performs month and year-end closing activities.
  5. Revenue Accounting – manages customer information and supports the billing process for State revenues.
  6. Accounts Receivable – manages accounting, reporting, and the collection of outstanding State revenues; supports the intake and accounting receipts; and ensures the closure of outstanding debt.
  7. Treasury Management – manages banking relationships, investments, and interest apportionment; supports bank and general ledger reconciliation; and supports cash transfers between bank accounts.
  8. Cash Management – manages cash balances to support disbursements and alignment with State and federal requirements, supports the forecast and management of organizational cash balances, and supports revolving funds.
  9. Payroll Management – manages state employee and retiree payments. Details will be defined at a later date.

Standardized Business Process Models

The Standardized Business Process Models document the State’s future financial management processes for each of the first nine business process groupings. The process models provide a detailed view of the financial management processes through flow diagrams and supporting narratives.

The Standardized Business Process Models represent the Florida PALM design for all organizations at the conclusion of Wave 2.

Select a link below to view the Standardized Business Process flows and narratives within a business process grouping.

Accounts Management and Financial Reporting

AMFR 10.1 – Set Up and Maintain Chart of Accounts | AMFR – 10.1 – Flows | AMFR – 10.1 – Narratives
AMFR 10.2 – Enter and Process Journals | AMFR – 10.2 – Flows | AMFR – 10.2 – Narratives
AMFR 10.3 – Analyze and Reconcile Accounts | AMFR – 10.3 – Flows | AMFR – 10.3 – Narratives
AMFR 10.4 – Close General Ledger and Consolidate Results | AMFR – 10.4 – Flows | AMFR – 10.4 – Narratives

Budget Management

BM 20.1 – Enter and Process Budget Journals | BM – 20.1 – Flows | BM – 20.1 – Narratives
BM 20.2 – Budget Execution and Management | BM – 20.2 – Flows | BM – 20.2 – Narratives
BM 20.3 – Perform Budget Close | BM – 20.3 – Flows | BM – 20.3 – Narratives

Disbursement Management

DM 30.1 – Set Up and Maintain Suppliers | DM – 30.1 – Flows | DM – 30.1 – Narratives
DM 30.2 – Establish and Maintain Encumbrances | DM – 30.2 – Flows | DM – 30.2 – Narratives
DM 30.3 – Enter and Process Vouchers | DM – 30.3 – Flows | DM – 30.3 – Narratives
DM 30.4 – Process Payments | DM – 30.4 – Flows | DM – 30.4 – Narratives
DM 30.5 – Manage Payments | DM – 30.5 – Flows | DM – 30.5 – Narratives
DM 30.6 – Manage Tax Reporting | DM – 30.6 – Flows | DM – 30.6 – Narratives
DM 30.7 – Accounts Payable Period Close | DM – 30.7 – Flows | DM – 30.7 – Narratives

Asset Accounting and Management

AAM 40.1 – Acquire and Set Up Assets | AAM – 40.1 – Flows | AAM – 40.1 – Narratives
AAM 40.2 – Deploy and Maintain Assets | AAM – 40.2 – Flows | AAM – 40.2 – Narratives
AAM 40.3 – Set Up and Maintain Asset Controls | AAM – 40.3 – Flows | AAM – 40.3 – Narratives
AAM 40.4 – Asset Management Period Close | AAM – 40.4 – Flows | AAM – 40.4 – Narratives

Revenue Accounting

RA 50.1 – Set Up and Maintain Customer | RA – 50.1 – Flows | RA – 50.1 – Narratives
RA 50.2 – Enter and Maintain Bills | RA – 50.2 – Flows | RA – 50.2 – Narratives

Accounts Receivable

AR 60.1 – Enter and Maintain Receivables | AR – 60.1 – Flows | AR – 60.1 – Narratives
AR 60.2 – Deposit and Apply Receipts | AR – 60.2 – Flows | AR – 60.2 – Narratives
AR 60.3 – Perform Collections and Aging | AR – 60.3 – Flows | AR – 60.3 – Narratives

Treasury Management

TM 70.1 – Manage Banking Relationship | TM – 70.1 – Flows | TM – 70.1 – Narratives
TM 70.2 – Manage and Reconcile Bank Statements | TM – 70.2 – Flows | TM – 70.2 – Narratives
TM 70.3 – Manage and Forecast Bank Cash Position | TM – 70.3 – Flows | TM – 70.3 – Narratives
TM 70.4 – Process Bank Cash Transfers | TM – 70.4 – Flows | TM – 70.4 – Narratives
TM 70.5 – Reconcile Book to Bank Balances | TM – 70.5 – Flows | TM – 70.5 – Narratives
TM 70.6 – Create and Maintain Deals | TM – 70.6 – Flows | TM – 70.6 – Narratives
TM 70.7 – Manage Investment Pools | TM – 70.7 – Flows | TM – 70.7 – Narratives

Cash Management

CM 80.1 – Manage Cash Checking | TM – 80.1 – Flows | TM – 80.1 – Narratives
CM 80.2 – Monitor and Manage Fund Cash | TM – 80.2 – Flows | TM – 80.2 – Narratives

The Florida PALM Team developed a resource that maps legacy processes, terms, and transactions to the new Florida PALM processes, terms, and transactions. This resource serves as a tool for building end-user understanding of future business processes and adoption of Florida PALM.