The Florida PALM Project’s (Project) Governance is organized into two Tiers with specific roles and responsibilities delegated to each Tier. The first Tier (Tier 1) consists of the Project Director. The Project Director is charged with managing the Project in conformance with the approved Project Management Plan (PMP) and the Florida Information Technology Project Management and Oversight Standards, Rule 60GG-1, F.A.C. Tier 2 consists of the Florida PALM Executive Steering Committee (ESC).
Decisions involving the following three areas will be made by the ESC (Tier 2):
- Scope – Changes that modify the project scope as documented in the approved Project Management Plan;
- Schedule – Changes to major deliverable due dates or key project milestone dates (critical path); and
- Cost – Variances of greater than +/- 10% of project budget within spend plan categories, as long as it does not result in overall project cost overruns.
The ESC is comprised of 15 members from multiple State of Florida Agencies. The current committee structure is:
Executive Steering Committee Meetings
Materials from the Project’s Executive Steering Committee meetings will be posted here. These materials may include presentations, meeting minutes, and other documents used or referenced during committee meetings. Materials are organized chronologically starting with the most recent event. Select the meeting date below to view associated documents and information.
- Florida Administrative Register of Notice of Meeting
- Agenda for December 5, 2019 Executive Steering Committee Meeting
- Agenda for December 5, 2019 Executive Steering Committee Meeting – Updated December 2, 2019
- Presentation for December 5, 2019 Executive Steering Committee Meeting
- Decision 156 – Requirements Confirmation
- Florida Administrative Register of Notice of Meeting
- Agenda for September 10, 2019 Executive Steering Committee Meeting – Meeting rescheduled
- Agenda for September 12, 2019 Executive Steering Committee Meeting – Updated September 6, 2019
- Presentation for September 12, 2019 Executive Steering Committee Meeting
- Project Change Request 31 – Fiscal Year Planning
- Meeting Minutes for September 12, 2019 Executive Steering Committee Meeting
Note: This meeting has been canceled.
- Florida Administrative Register of Notice of Meeting
- Agenda for July 24, 2019 Executive Steering Committee Meeting
- Agenda for July 24, 2019 Executive Steering Committee Meeting – Updated July 17, 2019
- Agenda for July 24, 2019 Executive Steering Committee Meeting – Updated July 18, 2019
- Presentation for July 24, 2019 Executive Steering Committee Meeting
- Decision 128 – Requirements Confirmation
- Meeting broadcast provided by The FLORIDA Channel
- Meeting Minutes for July 24, 2019 Executive Steering Committee Meeting
- Florida Administrative Register of Notice of Meeting
- Agenda for July 17, 2019 Executive Steering Committee Meeting
- Presentation for July 17, 2019 Executive Steering Committee Meeting
- Summary of Standardized Business Process Models
- Link to Standardized Business Process Models
- Process and Transaction Mapping Analysis
- Meeting broadcast provided by The FLORIDA Channel
- Meeting Minutes for July 17, 2019 Executive Steering Committee Meeting
- Florida Administrative Register of Notice of Meeting
- Agenda for February 27, 2019 Executive Steering Committee Meeting
- Presentation for February 27, 2019 Executive Steering Committee Meeting
- Department of Transportation Work Program Integration Initiative
- Meeting Minutes for February 27, 2019 Executive Steering Committee Meeting
- Agenda for January 23, 2019 Executive Steering Committee Meeting
- Agenda for January 23, 2019 Executive Steering Committee Meeting – Updated January 14, 2019
Note: This meeting has been canceled.
- Florida Administrative Register of Notice of Meeting
- Agenda for November 28, 2018 Executive Steering Committee Meeting
- Agenda for November 28, 2018 Executive Steering Committee Meeting – Updated November 27, 2018
- Presentation for November 28, 2018 Executive Steering Committee Meeting
- Meeting broadcast provided by The FLORIDA Channel
- Solution Analysis and Design Strategy
- Organizational Readiness Strategy
- Meeting Minutes for November 28, 2018 Executive Steering Committee Meeting
- Florida Administrative Register of Notice of Meeting
- Agenda for November 14, 2018 Executive Steering Committee Meeting
- Presentation for November 14, 2018 Executive Steering Committee Meeting
- Meeting broadcast provided by The FLORIDA Channel
- Meeting Minutes for November 14, 2018 Executive Steering Committee Meeting
- Florida Administrative Register of Notice of Meeting
- Agenda for October 24, 2018 Executive Steering Committee Meeting
- Presentation for October 24, 2018 Executive Steering Committee Meeting
- Meeting broadcast provided by The FLORIDA Channel
- Meeting Minutes for October 24, 2018 Executive Steering Committee Meeting
- Florida Administrative Register of Notice of Meeting
- Agenda for July 25, 2018 Executive Steering Committee Meeting
- Presentation for July 25, 2018 Executive Steering Committee Meeting
- People First Portal Upgrade Best Practices Presentation
- Meeting Minutes for July 25, 2018 Executive Steering Committee Meeting
- Florida Administrative Register Notice of Meeting
- Agenda for September 27, 2017 Executive Steering Committee Meeting
- Presentation for September 27, 2017 Executive Steering Committee Meeting
- PCR26: Key Project Milestone Schedule Change
- Meeting Minutes for September 27, 2017 Executive Steering Committee Meeting
- Meeting Minutes for September 27, 2017 Executive Steering Committee Meeting – Updated November 08, 2017
- Florida Administrative Register Notice of Meeting
- Agenda for August 9, 2017 Executive Steering Committee Meeting
- Presentation for August 9, 2017 Executive Steering Committee Meeting
- Decision 96 – Major Project Deliverables for FY 17-18
- Meeting Minutes for August 9, 2017 Executive Steering Committee Meeting
Note: Location has changed.
- Florida Administrative Register Notice of Meeting
- Agenda for December 14, 2016 Executive Steering Committee Meeting
- Agenda for December 14, 2016 Executive Steering Committee Meeting – Updated December 13, 2016
- Presentation for the December 14, 2016 Executive Steering Committee Meeting
- Project Change Request 25 – Data Management Plan Schedule
- Meeting Minutes for December 14, 2016 Executive Steering Committee Meeting
- Florida Administrative Register Notice of Meeting
- Florida Administrative Register Notice of Cancellation
- Agenda for October 31, 2016 Executive Steering Committee Meeting
- Revised Agenda for October 31, 2016 Executive Steering Committee Meeting
Note: This meeting was cancelled due to the acceptance of the solicitation documents by the Executive Steering Committee (ESC) during the October 26, 2016 ESC meeting.
- Florida Administrative Register Notice of Meeting
- Agenda for October 26, 2016 Executive Steering Committee Meeting
- Presentation for the October 26, 2016 Executive Steering Committee Meeting
- Presentation for the October 26, 2016 Executive Steering Committee Meeting – Updated October 26, 2016
- Recorded proceeding provided by The FLORIDA Channel
- Meeting Minutes for October 26, 2016 Executive Steering Committee Meeting
- Florida Administrative Register Notice of Meeting
- Agenda for September 28, 2016 Executive Steering Committee Meeting
- Presentation for September 28, 2016 Executive Steering Committee Meeting
- Presentation for September 28, 2016 Executive Steering Committee Meeting – Updated September 28, 2016
- Meeting Minutes for September 28, 2016 Executive Steering Committee Meeting
- Florida Administrative Register Notice of Meeting
- Agenda for August 2016 Executive Steering Committee Meeting
- Revised Agenda for August 2016 Executive Steering Committee Meeting – Updated 08-22-2016
- Presentation for August 2016 Executive Steering Committee Meeting
- Project Change Request 24 – Key Project Milestone Schedule Changes
- Recorded proceeding provided by The FLORIDA Channel
- Meeting Minutes for August 2016 Executive Steering Committee Meeting
- Florida Administrative Register Notice of Meeting
- Agenda for July 2016 Executive Steering Committee Meeting
- Presentation for July 2016 Executive Steering Committee Meeting
- Decision 85 – Timing and Approach for Replacement of FLAIR Payroll Subsystem
- Revised Decision 85 – Timing and Approach for Replacement of FLAIR Payroll Subsystem – Updated 07-26-2016
- Recorded proceeding provided by The FLORIDA Channel
- Meeting Minutes for July 2016 Executive Steering Committee Meeting
- Florida Administrative Register Notice of Meeting
- Agenda for May 2016 Executive Steering Committee Meeting
- Presentation for May 2016 Executive Steering Committee Meeting
- Decision 88 – Major Project Deliverable Definition
- Project Change Request 21 – Data Management Plan Acceptance Date
- Meeting Minutes for May 2016 Executive Steering Committee Meeting
More information about the Project’s governance is contained in Appendix A of the Project Charter.