The Division oversees a web-based system which provides insurers with an electronic means to report premiums and generate assessment invoices for both the Workers’ Compensation Administration Trust Fund (WCATF) and Special Disability Trust Fund (SDTF) as required by Florida Administrative Code. The system known as START (System for Tracking Assessments, Reconciliation and Transactions) also allows insurers to track quarterly premiums reported and assessment payments made to the Division improving transparency, internal controls and accuracy. In the near future, the Division will have the ability to accept an electronic payment through START in conjunction with premium reporting.
The Division requires the reporting premium and payment of assessments for Carriers and Self-Insurance Funds. The reporting is done electronically through a web based system for both the Workers’ Compensation Administration Trust Fund (WCATF) and Special Disability Trust Fund (SDTF) as required by Florida Administrative Code. The web based system is called START.
Carriers and Self-Insurance Funds use START to:
Each carrier reports their premium and pays the assessments due on that premium each quarter. Each quarter is reported independently from one another and is not reported on an accrual basis. Upon closure of the fourth quarter, the START system will annualize and compare the assessment owed to the assessments paid and determine if an overpayment for the year has occurred. Any determined overpayment amount can be applied to the first and second quarter assessments due in the subsequent year. Any remaining overpayment amount from the prior year not used by the subsequent second quarter reporting will be automatically refunded.
When a carrier is newly authorized to write workers’ compensation in Florida by the Office of Insurance Regulation, the Division is notified of the authorization. This notification begins a carrier registration process with the Division. Upon completion of the carrier registration, the Assessments Unit will authorize and active contacts for START use. START does have limitations on the number of users for each carrier. For access questions please contact us through Assessments.Unit@MyFloridaCFO.com
The use of START is explained and illustrated in two user handbooks. One handbook is for an individual carrier and their contacts. The other handbook is for a group of carriers with common reporting contacts which allows for the administration of multiple carriers using one login.
After reporting the quarterly premium in START, the system will determine if an assessment is due. If an assessment is due, payment by check is mailed to the Division accompanied with the generated invoice. We have provided the functionality to generate an invoice for the WCATF and SDTF individually or together. This choice is made at the payment preference screen in START (See user guide). For groups, the number of invoicing options is increased with the ability to pay for one or more carriers per invoice (including per fund). It is important to note that all payments should be made according to the payment preference chosen at the time of invoicing. In other words, you should submit one check for each invoice.