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DATE: March 24, 2000
TO: Agency Addressed (No. 10, 1999-00)
FROM: Douglas A. Darling, Director
Division of Accounting & Auditing
Office of Comptroller
SUBJECT: Use of Travel Agency FEID/Vendor ID on Purchasing Card Transactions

It has come to our attention that State Agencies using the Purchasing Card to acquire airline tickets and other services through travel agencies may lose credit for some minority purchases. This is due to the travel agency processing the charge using the name of the airline or other merchant instead of the travel agency's name.

We agree that state agencies should receive appropriate credit for these types of purchases. In order to accurately record these transactions, state agencies should enter the travel agency's vendor ID on the purchasing card transaction instead of the airline, rental agency, or hotel when processing the transaction through the Purchasing Card System. This will result in FLAIR recording the transaction with the new Vendor and any associated minority code.

Should you have any questions, please contact Bill DuBose or Crystal Read at 410-9307 / SC 210-9307 or 410-9308 or 210-9308, respectively.

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