DATE: July 28, 2005
TO: Agency Addressed (No. 2, 2005-06)
FROM: Douglas A. Darling, Director
Division of Accounting and Auditing
Department of Financial Services
SUBJECT: Expenditures Related To Hurricane Dennis
All requests for payments relating to Hurricane Dennis should be clearly identified as being related to the hurricane. Paper voucher schedules should also be clearly marked. Transactions in MyFloridaMarketPlace (MFMP) should reflect in the comment field on the Exception Tab that the Invoice Reconciliation (IR) is related to Hurricane Dennis. Non-hurricane expenditures may not be included on hurricane invoices. All hurricane related requests for payment must be vouchered separately.
Invoices submitted for processing should be supported by appropriate documentation. The documentation should evidence that the expenditure was reasonable and necessary. By submitting the invoice for payment, state agencies will be certifying that the expenditure is authorized pursuant to Executive Order Number 05-139. State agencies should maintain documentation in their files to show compliance with the Executive Order.
Questions regarding the processing of Hurricane Dennis related transactions should be addressed to Suzette Harris at 850-410-9314, Suncom 210-9314, email Suzette.Harris@fldfs.com or Deborah Reed at 850-410-9319, Suncom 210-9319, email