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DATE: March 7, 2003
TO: Agency Addressed (No. 08, 2002-2003)
FROM: Douglas A. Darling, Director
Division of Accounting & Auditing
Department of Financial Services
SUBJECT: : State University System Transition From FLAIR

Effective July 1, 2003, the following five State Universities are planning to discontinue use of the FLAIR Financial System in accordance with Section 1011.4105, Florida Statutes:

OLO University University Contact
494000 University of Central Florida Doris Santos, 407-882-1104, Suncom 363-1104 santosd@mail.ucf.edu
495000 University of South Florida Marc A. Gordon, 813-974-7686, Suncom 574-7686 magordon@admin.usf.edu
495500 New College of Florida William Lawhon, 941-359-4323, Suncom 546-4323 wlawhon@ncf.edu
496000 Florida Atlantic University Edwin Bemmel, 561-297-3110, Suncom 238-3110 ebemmel@fau.edu
499500 Florida Gulf Coast University Linda Bacheler, 239-590-1212, Suncom 731-1212 lbachele@fgcu.edu

The FLAIR Journal Transfer process normally used for payment of vouchers and transfers of funds will not be available to the five devolving universities or to state agencies doing business with them by close of business, Friday, May 30, 2003.

Agencies doing business with any of these five universities must prepare to convert to a payment method of either state warrant or direct deposit process. To assist in a smooth transition, FLAIR will cease processing journal transfers between state agencies and the five universities at the close of business, Friday, May 30, 2003. Agencies expecting to receive funds from any of the five universities after this cutoff date should ensure that each institution knows where to send warrants during the month of June 2003, and checks after June 30, 2003. Departmental FLAIR disbursement functions are to be changed as needed to make payments by warrant or direct deposit. These changes include such tasks as obtaining the correct vendor number and university name for each affected university. It also includes identifying contact people, obtaining mailing addresses, and telephone numbers for delivery and/or problem resolution purposes. Please note we have provided a university contact above to work with you through this transition.

The remaining six state universities are tentatively scheduled to discontinue use of the FLAIR Financial System July 1, 2004. When we draw closer to this transition date, a similar announcement or notification is planned.

Questions or concerns regarding this transition should be directed to Patti Calhoun at 850-410-9388 or Suncom 210-9388, pcalhoun@dfs.state.fl.us, or Randy Mills at 850-410-9403 or Suncom 210-9403, omills@dfs.state.fl.us.

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