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DATE: May 14, 2001
TO: Agency Addressed (No. 9, 2000-01)
FROM: Douglas A. Darling, Director
Division of Accounting & Auditing
Office of Comptroller
SUBJECT: New Account Screens-Florida Accounting Information Resource (FLAIR) Enhancement

Beginning the week of May 14, 2001, FLAIR Departmental Accounting users will have a new function available to record the account codes required by the fiscal year 2001-2002 General Appropriations Act (GAA). Screens have been developed to provide an electronic method to expand and update the codes.

The funds appropriated through the GAA use the 20-digit LAS/PBS code. For the State Comptroller to successfully post the appropriations in FLAIR, the code must be expanded to the FLAIR 29 digit account code. To access the new screens, go to the FLAIR main menu. Type SC (State Comptroller) in the SEL field. The State Comptroller's Central Accounting mini menu will appear. The function NA (New Account) is the new menu item. Select NA and an Inquiry Request screen will appear. Selection may be made of the LAS/PBS code at a range as high as the L1 and as low as category and year. When codes have been expanded to 29 digits, a selection may be made by FLAIR account code. The codes displayed can be as high as L1 and as low as category and year. Specific screens are available to add the revenue categories and internal budget indicators (IBI). To inform Central Accounting staff that the expansion of all of the LAS/PBS codes has been completed, go to the New Account Code Confirmation screen, place an X at the “This Agency Has Updated The New Account Code(s)” line indicating all the account codes are processed. The New Account Codes Confirmation selection will not be permitted unless ALL of the LAS/PBS codes have been expanded. Notification will automatically be sent to the Central Accounting staff informing them the new account file is ready for review. At that point, agency personnel will not be permitted to make further changes to the electronic file. Central Accounting staff will review the expanded codes; when the codes are acceptable, the entire file will be submitted for nightly update to the Account Description file. Central Accounting staff will be allowed to make changes. Changes may also occur after the entries are posted to the Account Description file.

Completion of the process can be confirmed through email. Please submit the name and email address of the designated agency contact to the email address at the end of this memorandum.

On May 18 training information will be available through a web site developed by FLAIR Education. To access the training site use the following address http://www.dbf.state.fl.us/dishelpdesk/education.html.

If you have questions regarding the use of the screens or training, please contact the HelpDesk at 410-9340, SUNCOM 210-9360. If you have questions regarding the review and update of the Account Description file, please contact Patti Calhoun by email at pcalhoun@mail.dbf.state.fl.us Or by phone at 850/410-9388, SUNCOM 210-9388.

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