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DATE: April 3, 2001
TO: Agency Addressed (No. 6, 2000-01)
FROM: Douglas A. Darling, Director
Division of Accounting & Auditing
Office of Comptroller
SUBJECT: Implementation of Florida Accounting Information Resource (FLAIR) Edits

March 1, 2001, began the first phase in a three-part process to improve the information entered in the state's accounting system, FLAIR. Effective March 1, new expansion option entries or updates to existing expansion options require the budget entity to be compatible with state program code. If it is not, the addition or update will not be allowed.

The second part will occur over the coming months and consist of coordinating with agency personnel to eliminate the expansion options appearing on the DEXR05 report, ACTIVE EXPANSION OPTION RECORDS WITH INVALID CODES. Our expectation is to work with a representative from each agency in reviewing the entries on the report. When it is determined the report contains only errors in need of deletion, we intend to programmatically inactivate or mark for deletion the erroneous expansion option/version entries carried on departmental files. (Our goal is to complete the task with no active entries on the reports.)

The final part of the process will be to implement edits by transaction code. The edits will prohibit invalid codes from being entered through FLAIR. Valid codes are those that are in an active status on the statewide title file.

If you have questions regarding this information, please contact Patti Calhoun by email at pcalhoun@dbf.state.fl.us or by phone at 850/410-9388, Suncom 210-9388.

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