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Division Director

Paul Whitfield

Assistant Director

Mark Merry

Accounting and Auditing
200 East Gaines Street
Tallahassee, FL 32399-0318

(850) 413-5510
October 16, 1995



Note: This Comptroller's Memorandum was not issued as a draft due to time constraints. However, if recipients have issues that will substantially change this information, please contact me as soon as possible.

The Supreme Court has ruled on the outstanding issues regarding the motor vehicle impact fee refunds. The Department of Highway Safety and Motor Vehicles (DHSMV) is preparing to submit the first payment tape to this office for processing.

As indicated in Comptroller's Memorandum No. 23 (1994-95), each agency is required to obtain from DHSMV a file or listing of persons eligible to receive the refunds, and to provide the Comptroller with information concerning debts owed to the State and delinquent child support obligations by persons authorized to receive impact fee refunds. Further, if an agency does not report any debts or obligations to this office, we will proceed with processing the refunds under the assumption that the agency has no outstanding debts or obligations that should be reported for this purpose.

We have received files of debts and obligations from some agencies. Due to the time that has elapsed since the initial submissions, we would like to give agencies an opportunity to submit updated files, or initial files if no files have been submitted, before we begin processing the refunds. However, if an agency is submitting an updated file, it should be submitted as a replacement of the first file submitted, as the information in the first file will not be processed. If an updated file is not submitted, we will process the first file. All files of debts and obligations must be received by this office by October 26, 1995. The files should be submitted to:

Elwood McElhaney, Chief
Bureau of Accounting Systems Design
Department of Banking and Finance
G-64 Collins Building
Tallahassee, FL 32399-0350

Agencies should refer to Comptroller's Memorandum No. 23 (1994-95) regarding notices that will be given to persons who owe debts or obligations, and other procedures applicable to processing these refunds. The General Counsel of each agency will be furnished a list of persons have been provided notices of right to a hearing regarding the proposed deduction for the debt or obligations. Questions regarding these procedures should be directed to:

TopicContact PersonAgencyTelephone-
DHSMV FilesCarl FordDHSMV(904) 487-1805
DBF File SubmissionsEmily BeckDBF(904) 488-0210
Hearings, Legal IssuesJo SchultzDBF(407) 245-0760
Other IssuesSharon SchraderDBF(904) 488-4098

The first payment tape should be submitted to this office by the DHSMV within the next week. At a later date, DHSMV will submit a final payment tape, containing the refunds processed and authorized after the first submission. Agencies will again be given the opportunity to submit updated debt and obligation files prior to our processing the final payment tape.