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Charts of Accounts Project Overview

Section 215.89, Florida Statutes requires the Chief Financial Officer (CFO) to recommend uniform charts of accounts for reporting of financial information of state agencies, local governments, educational entities, and entities of higher education. The recommendations are to be submitted to the Governor, the President of the Senate and the Speaker of the House of Representatives by January 15, 2014. Appendix A provides a listing of all the reporting entities that are included in this legislation.

Executive Summary

Timelines Established by Law

  • October 1, 2011 - CFO shall begin conducting workshops
  • July 1, 2013 – CFO shall provide a draft of the proposed charts of accounts; impacted reporting entities may begin submitting comments.
  • November 1, 2013 – Comments due from impacted reporting entities
  • January 15, 2014 – CFO provides recommendations for the uniform charts of accounts to Governor, Senate, and House

Uniform Chart of Accounts Cost Estimate Survey

In January 2014, the State CFO will present a Uniform Chart of Accounts (UCOA) recommendation to the Governor, the President of the Senate, and the Speaker of the House of Representatives. The recommendation will include a Draft Chart of Accounts listing, reporting requirements, and estimated statewide cost for implementing the UCOA. The Department of Financial Services (DFS) has engaged KPMG to administer an electronic web-based survey to collect, analyze and validate, and summarize UCOA cost estimates from Reporting Entities. DFS encourages participation in this important statewide initiative, and will be sending communications to Reporting Entities' contacts. The electronic survey will collect one-time and ongoing UCOA estimated reporting costs according to one of two implementation methods: (1) Crosswalk your existing chart of accounts to roll-up to the UCOA reporting structure, or (2) Modify your existing financial accounting system and chart of accounts to mirror the UCOA.

You can prepare for the survey by reviewing the Draft Chart of Accounts and Chart of Accounts Crosswalk. Please compare the Chart of Accounts Crosswalk to your organization’s existing chart of accounts to understand the impact of implementing the UCOA prior to reporting cost estimate information for the survey.

Key Survey Dates

  • September 16, 2013 - UCOA Cost Estimate Survey Launches
    Complete the Survey Now
  • October 25, 2013 - Deadline to Complete the UCOA Cost Estimate Survey

Survey Distribution List

DFS has developed a Reporting Entities Distribution List and is using the list to distribute the survey electronically to Reporting Entity contacts on file. Please review the Reporting Entities Distribution List to see who from your organization will be receiving the survey. If the contact information is incorrect, please send the appropriate contact information to ChartofAccounts@myfloridacfo.com.

To assist you in completing the survey, please view the links below:

Current Reporting Requirements

State Agencies - authority is in Section 215.93, F.S., the CFO’s Division of Accounting and Auditing updates the FLAIR Manual and issues memorandums.

Local Governments - authority is in Section 218.33, F. S., the CFO’s Division of Accounting and Auditing updates the Charts of Accounts and Uniform Accounting Systems Manual for local governments. The current manual is broken into three parts: counties, cities, and special districts/other reporting entities.

Educational Entities/Higher Ed - authority is in Section 1010.01, F.S., the Department of Education (DOE) maintains the “Financial and Program Cost Accounting and Reporting for Florida Schools (Redbook)” manual that has been incorporated in rule. The State Board of Education approves the manual for school districts, community colleges, other applicable educational entities; Board of Governors approves the manual for state universities. Note: Manual must be compatible with US DOE’s manual.