Project Aspire: Empowering FLorida's leaders with the timely and accurate financial information they need when making decisions that affect people's lives

Procure to Pay - Functional Specifications

All | AR/B | AM | P2P | PnG | R2R | TR

ATTENTION:
INTERFACE DEVELOPERS/PROGRAMMERS

Record layouts located in Aspire functional specifications are not intended to be used for coding interfaces. The official source for file/record layouts are the Interface Operations Guides (IOGs)

Title	No.	Under Rework	Type	Date Posted
1099 Account Code Process	1815	X	Enhancements	2006.12.13
1099 Summary Data Conversion	1793	X	Conversions	2007.04.11
Agency for Workforce Innovation Unemployment Compensation Payments	0093		Interfaces	2006.03.27
Audit Denials to MFMP	1726		Interfaces	2006.02.28
Automatic Escheatment	1397		Interfaces	2006.08.04
Available to Agencies - Batch Voucher Correction	1781		Interfaces	2006.10.16
Available to Agencies - Expense Payments	0095		Interfaces	2006.03.27
Available to Agencies - One Time Vendor Disbursement	1286		Interfaces	2006.11.28
Available to Agencies - Vendor Client Add	0749	X	Interfaces	2007.02.28
B Notices	1921	X	Enhancements	2007.04.11
Banking Vendor Data EFT Information	0112	X	Conversions	2007.05.14
Batch Cancellations	0092		Interfaces	2006.10.12
Batch Load of PO's	1426		Interfaces	2006.02.02
Batch Process Run Control Update Interface *Applies to all modules	1854		Interfaces	2006.02.10
Cancel converted warrants	1930		Enhancements	2006.03.30
Capital City Bank - Positive Pay	0105		Interfaces	2006.11.06
Cash Checking During Pay Cycle	0124		Enhancements	2006.03.22
Contract Expiration Vendor Notification *Applies to all modules	1758		Workflow	2005.03.30
Contract Historical Information	0125		Enhancements	2004.09.13
Contracts Conversion	0121		Conversions	2005.01.24
DCF - Public Assistance Payments	0091		Interfaces	2006.03.27
Detail Warrants and Summary EFT for Payroll and Retire	0110		Interfaces	2006.02.03
Display Fields on P-Card Reconcile Statement Page	1786		Enhancements	2005.05.25
DOR Vendor Hold	1140		Interfaces	2006.01.18
FLAIR Escheatments	1411		Temporary Interface	2006.02.10
FLAIR Payments to Aspire	1406		Temporary Interface	2006.02.22
FLAIR Warrant Cancellations	1409		Temporary Interface	2006.11.28
Generic Encumbrances and Specific Vendor Expenses	1937		Interfaces	2006.02.10
Limit Proxies(Approvers) List by Agency to Agency Administrators	1833		Enhancements	2005.09.28
Limit Users to Expenditure Categories and Select Accounts	1948		Enhancements	2006.03.28
Linked Scanned Warrants to Vouchers	0129		Enhancements	2006.12.13
Maintain Merchant Category Code Groups	0135		Enhancements	2004.09.13
MFMP - Aspire PO Roll Forward	1940		Enhancements	2006.10.26
MFMP - Contracts Data	0088		Interfaces	2006.07.19
MFMP - Encumbrance Data	0104		Interfaces	2006.07.19
MFMP - FLAIR Encumbrances	1720	X	Conversions	2007.05.10
MFMP - Payment Information	0107		Interfaces	2006.01.18
MFMP - Payment Information voucher related	0090		Interfaces	2006.07.19
MFMP - Pre-Encumbrance Status	0081		Interfaces	2006.07.19
MFMP - Purchase Order Changes Cancellations	0087		Interfaces	2006.07.19
MFMP - Purchase Order Data	0085		Interfaces	2006.07.19
MFMP - Purchase Requisition Data	0083		Interfaces	2006.07.19
MFMP - Vendors	1285	X	Conversions	2006.08.04
MFMP Voucher - Budget Check	0108		Interfaces	2006.07.19
Minority Vendor Codes	0130		Enhancements	2004.09.13
Online Voucher Correction ( Journal & Reversal)	1845		Enhancements	2006.11.28
Origin should be Display only on Requisitions and Purchase Order Pages	1850		Enhancements	2005.11.17
Outstanding Warrants	1139		Conversions	2006.01.31
PCard Approvers	1396	X	Conversions	2007.04.11
PCard Charges	0097	X	Interfaces	2007.05.10
PCard MCC MCCG's	1141		Conversions	2004.12.20
PCard Requests and Changes to Card Provider	0134		Enhancements	2006.01.18
PCard Sub-Vendors	0131		Enhancements	2004.09.13
PCard Transactions	1727		Conversions	2006.09.29
PCard User Profile Upload	0096		Interfaces	2006.03.28
Patriot Act	1832		Interfaces	2006.03.30
Payment Hold	0132		Enhancements	2005.06.10
Pre-Audit Account Flag	0136		Enhancements	2005.11.17
Prior Year Warrant Cancellations	1789		Interfaces	2006.02.16
Procurement Cards - User Profile	0122	X	Conversions	2007.04.12
Prompt Payment Vouchers	1784		Enhancements	2006.10.18
Purchase Orders Encumbrances	0118	X	Conversions	2007.05.10
Reconciliation Status of Payroll Retirement Warrants	0111		Interfaces	2006.02.03
Record Category ID on voucher for un-encumbered expenses	1852		Enhancements	2005.12.05
Recording UC EFT	1934		Interfaces	2006.02.07
Recycled Content	0139		Enhancements	2004.09.13
Required Contract Fields	0140		Enhancements	2004.09.13
Return Expense Payments Data to Agencies	1143		Interfaces	2006.02.10
SPURS Commodity Code to Aspire Category Code	0741		Conversions	2006.09.15
SPURS Vendor Adds/Updates	1705		Temporary Interface	2006.08.04
SPURS Vendor Conversion	1829	X	Conversions	2006.08.04
Scanned Electronic Procurement Documents	0141		Enhancements	2005.06.10
Speed Charts	1773		Interfaces	2006.02.10
Suspended Vendors	0142		Enhancements	2004.09.13
Taxpayer Identification Number TIN Entry	1284		Enhancements	2006.10.12
Transaction History File *Applies to all modules	1795		Interfaces	2006.03.28
Three Date Stamp	1395		Enhancements	2005.10.21
Vendor Payee EFT Data Updates	0100		Interfaces	2006.10.25
Vendor Registration Website	0099		Interfaces	2006.03.30
Vendor, Amount, Payment method should be display only for P Card Vouchers	1920		Enhancements	2006.01.18
Vendors Payees	0113	X	Conversions	2006.08.04
Viewing Payment Status and History Online	0133		Interfaces	2005.01.24
Voucher Origin based Budget Override	1939		Enhancements	2006.02.10
Voucher Sub-Vendors	0138		Enhancements	2005.05.06
Wachovia - EFT Payments	0106	X	Interfaces	2007.05.11
1099 Reportable Flag on Voucher	1394		Enhancements	2007.01.04
Workflow Configuration *Applies to all modules	1757		Workflow	2006.01.18
Workflow History *Applies to all modules	1759		Workflow	2006.11.28
Strict Access to Vendor Banking Data	1724		Enhancements	2006.02.03