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Form W-9 and Form 1099 Information


Form W-9 Edits in FLAIR and MFMP

On March 5, 2012, new Form W-9 edits will be implemented in the Florida Accounting Information Resource (FLAIR) and MyFloridaMarketPlace (MFMP). The edits will prevent an encumbrance, payable, or disbursement transaction from being processed for any vendor that does not have a verified Florida Substitute W-9 on file with the Department of Financial Services (DFS). These edits will be driven by the object code used on the transaction. All 1099-reportable object codes and other vendor-related object codes will be subject to the W-9 edit.

Click here for further information on the Florida Substitute Form W-9.


Documentation

Agency Meetings

  • DATE and TIME: February 8, 2012, 2:30 pm to 4:30 pm.
  • TOPIC: W-9 Edits in FLAIR and Backup Withholding
  • PLACE: Department of Children and Families Conference Center, Winewood Building 4.
  • AGENDA
  • W9 Edit PowerPoint Presentation

Backup Withholding

The State of Florida is subject to rules that require income tax withholding of 28% (referred to as "backup Withholding") from certain payments if the payee is not exempt from backup withholding and fails to furnish a correct taxpayer identification number (TIN). The Internal Revenue Service (IRS) may also notify the State to begin backup withholding because of payee under reporting. Backup withholding can be withheld from certain vendor payments on vendors who have marked that they are subject to backup withholding on their Florida Substitute Form W-9 on file with DFS. Failure to follow the backup withholding rules can result in penalties to the payor for filing incorrect information returns. The payor may also become liable for any uncollected amounts.

DFS is undertaking a project to implement backup withholding in FLAIR.

Please contact the DFS Vendor Management Section for further information on W-9 edits or backup withholding at (850) 413-5519 or FLW9@myfloridacfo.com.


Form 1099 Corrections

Agencies must complete Form 1099 Correction Request, DFS Form #DFS-A1-2086, to request a correction to a State of Florida issued Form 1099. The Bureau of Vendor Relations will return all update requests not submitted on the Form 1099 Correction Request. This form will increase Form 1099 correction efficiency by requiring agencies to submit all the information necessary to initiate a change with the initial request.

Please contact the Vendor Management Section at (850) 413-5519 or FLW9@myfloridacfo.com if you have any questions regarding completion of this form.