June 30, 1995

COMPTROLLER'S MEMORANDUM NO. 22 (1994-95)

SUBJECT: CASH AND BUDGET RELEASE BALANCES

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This is a reminder that sufficient cash and release balances must be available prior to our posting of vouchers submitted through the Voucher Audit System. Additionally, agencies must ensure that sufficient cash and release balances are available in each appropriate account prior to submission of each payroll. Payroll warrants will not be released to agencies if the posting of the payroll disbursements produces negative cash or release balances.

At times, the processing of journal vouchers to transfer release has created negative cash and release balances for some accounts. Agencies are cautioned that this practice is not acceptable, and we have implemented improved monitoring procedures to identify and address accounts that carry negative balances.

If additional information is needed, please contact the Bureau of Accounting at 410-9951, Suncom 210-9951.