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July 14, 1980

COMPTROLLER'S MEMORANDUM NO. 07 (1980-81)

TO: INDIVIDUALS AND DEPARTMENTS ADDRESSED

SUBJECT: DOCUMENTATION REQUIREMENTS ON JOURNAL TRANSFER VOUCHERS


In an effort to improve processing and to perform a more thorough audit on journal voucher schedules, it is requested that appropriate documentation be submitted along with the transfer voucher schedules.

Transfers made on JT 1's should make reference to a Comptroller's voucher number and date. These two items should reflect the date of original disbursement. JT 2 voucher schedules for Journal advices should have invoices attached and the invoices should verify the transaction being processed. In addition, JT 2 voucher schedules for transfer advices should show on the schedule the statutory or administrative authority for making the transfer.

Questions relating to this memorandum should be directed to the Bureau of Accounting at 488-2922, Suncom 278-6647.