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May 24, 2001

COMPTROLLER'S MEMORANDUM NO. 04 (2000-2001)

SUBJECT: MANDATORY DIRECT DEPOSIT OF EMPLOYEE PAYMENTS


Section 7 of Public Law 2001-43, known as Service First, revises paragraph 110.113(2), Florida Statutes, to make direct deposit mandatory for all salaried employees, effective January 1, 2002. The exemption for persons continuously employed since before July 1, 1996 is removed.

In order to convert the approximately eighteen thousand state employees who are not participating in the EFT program, we are asking your assistance implementing the attached schedule. This will level the workload in our EFT Section and allow staff to provide employees the careful consideration they deserve.

The EFT Section will make available to each agency, department or branch a Microsoft Access database of its current employees who should be included in the voluntary sign-up effort. The database will be furnished immediately prior to the month in which the sign-up should occur and will include payroll distribution codes for ease of distribution. An Access report program will be provided that allows agencies to preprint employee EFT Authorization Forms based on the most current payroll and W-4 data. Since some of the information contained in the database is confidential, each Operating Level Organization (OLO) should provide the name, title, telephone number and e-mail address of the employee designated to receive this file. Responses must be e-mailed to directdeposit@mail.dbf.state.fl.us.

An EFT Compliance Report will be distributed to all OLOs in the state at the end of January 2002 and each month thereafter to assist in assuring continued compliance with the law. The report will show all persons who have not been granted an exemption from the mandatory participation requirement and who do not have a direct deposit authorization in process.

Please contact any staff member in the EFT Section at (850) 410-9466, SunCom 210-9466, if you have questions or need assistance. You also may contact the Section at directdeposit@mail.dbf.state.fl.us.

                                                                               
Office of Comptroller Mandatory EFT Conversion Plan
Base on EFT And Employee Count By Department For March 2001
Pay Cycle  Agency EFT Count Total Count Not On EFT Conversion Month Total to be Converted
M 1100 Legislative Branch 1,606 1,770 164 July-2001  
M 2100 Justice Administrative Commission 6,767 7,633 866 July-2001  
M 2200 State Court System 2,542 2,856 314 July-2001  
M 3100 Executive Office Of The Governor 246 267 21 July-2001  
M 3600 Department Of The Lottery 438 466 28 July-2001  
M 3700 Department Of Environmental Protection 3,074 3,420 346 July-2001  
B 4100 Department Of Legal Affairs 979 1,023 44 July-2001  
M 4400 Department Of Banking And Finance 804 849 45 July-2001  
M 4500 Secretary Of State 591 660 69 July-2001 
M 4600 Department Of Insurance And Treasury 1,286 1,438 152 July-2001  
M 4800 Department Of Education 1,911 2,129 218 July-2001  
B 4890 Florida School For The Deaf & The Blind 505 614 109 July-2001  
M 5000 Department Of Veterans' Affairs 366 384 18 July-2001 
M 5200 Department Of Community Affairs 307 343 36 July-2001  
M 5400 Dept. Of Labor And Employment Security 811 969 158 July-2001  
M 5700 Department Of Citrus 134 141 7 July-2001  
M 6100 Public Service Commission 339 367 28 July-2001  
M 6200 Department Of Military Affairs 249 255 6 July-2001  
M 6500 Department Of Elder Affairs 327 346 19 July-2001 
B 6800 Agency For Health Care Administration 1,642 1,754 112 July-2001  
B 7100 Department Of Law Enforcement 1,574 1,679 105 July-2001  
M 7297 Division Of Administrative Hearings 62 77 15 July-2001 2,880
B 4200 Dept. Of Agriculture & Consumer Services 2,897 3,379 482 August-2001  
B 7200 Department Of Management Services 1,280 1,535 255 August-2001  
M 7300 Department Of Revenue 4,978 5,484 506 August-2001 
M 7500 Agency For Workforce Innovation 1,237 1,375 138 August-2001  
M 7600 Dept. Of Highway Safety & Motor Vehicles 4,186 4,620 434 August-2001  
B 7700 Fish and Wildlife Commission 1,601 1,709 108 August-2001 
B 7800 Parole & Probation Commission 152 160 8 August-2001  
B 7900 Dept. Of Business & Professional Reg. 1,336 1,468 132 August-2001  
B 8000 Department Of Juvenile Justice 4,493 5,121 628 August-2001 2,691
B 5500 Department Of Transportation 7,774 9,316 1,542 October-2001  
B 6400 Department Of Health 12,340 13,348 1,008 October-2001 2,550
B 6000 Dept. Of Children And Families 20,793 24,273 3,480 November-2001 3,480
B 7000 Department Of Corrections 22,487 25,607 3,120 December-2001 3,120
    Subtotal 112,114 126,835 14,721   14,721
 
M 4901 Board Of Regents 91 97 6 September-2001  
B 4910 University Of Florida 11,166 12,138 972 September-2001  
B 4995 Florida Gulf University 497 520 23 September-2001 
B 4920 Florida State University 4,789 5,251 462 September-2001 
B 4950 University Of South Florida 5,071 5,523 452 September-2001  
B 4940 University Of Central Florida 2,723 2,934 211 September-2001  
B 4980 Florida International University 2,433 2,778 345 September-2001  
B 4930 Florida A & M University 1,407 1,757 350 September-2001  
B 4960 Florida Atlantic University 1,898 2,108 210 September-2001  
B 4990 University Of North Florida 1,079 1,268 189 September-2001  
B 4970 University Of West Florida 976 1,076 100 September-2001 3,320
    Subtotal 32,130 35,450 3,320   3,320
    Grand Total 144,244 162,285 18,041   18,041