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DATE: August 6, 1998
TO: Agency Addressed (No. 3, 1998-99)
FROM: William O. Monroe, Director
Division of Accounting & Auditing
Office of Comptroller
SUBJECT: VENDORS PAID BY EFT

The following vendors are set up to be paid by electronic funds transfer (EFT) and have specifically requested that they be paid under the name and number below. The name and number used to make the payments must match the following exactly:

FedEx Vendor No. (Tax ID No.) 710427007
Bindley Western Drug Company Vendor No. (Tax ID No.) 840601662
Lake County BOCC Vendor No. (Tax ID No.) 596000695

It is important to remember to use the correct name and vendor number in order for the payment to be sent by EFT. Please distribute this information to the appropriate staff in your organization.

In order to pay vendors and local governments via EFT we compare the first line of vendor name (31 characters) to the EFT Authorization File along with the Vendor ID No. If a match is not found the payment is made by State warrant. In order to pay these entities by EFT, the vendor records which do not match the appropriate names and numbers above should be changed to match names and numbers above.. This will ensure issuance of the payments by EFT.

To determine if and how other vendors are set up in the EFT Authorization File, access the State Comptroller Files Screen on the Departmental Accounting menu and select the ET function. Vendors can be selected by number or alphabetically.

Vendors do not need to sign up for EFT with each agency or program. One authorization will generate EFT payments for all vendor records used that match the EFT Authorization File. Please check through the State Comptroller Files Screen on the Departmental Accounting menu before having a vendor submit an Authorization, they may already be set up.

If you have any questions please call Mike Crowley or Steve Smith at 488-2922 or Suncom 278-2922. Thank you for your assistance in this matter.


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