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DATE: January 15, 2002
TO: Agency Addressed (No. 08, 2000-01)
FROM: Douglas A. Darling, Director
Division of Accounting & Auditing
Office of Comptroller
SUBJECT: IMPLEMENTATION OF FLORIDA ACCOUNTING INFORMATION RESOURCE TRANSACTION CODE EDITS-SUBSIDIARIES

On July 1, 2001, FLAIR began the implementation of new edits to validate selected fields pulled from the expansion option and set files at transaction time. The previous transactions affected by these edits were announced in Agency Addressed Memoranda (No. 12, 2000-01) dated June 13, 2001 and (No. 03, 2001-02) dated August 30, 2001. Effective February 16, 2002, the subsidiaries, consisting of payables, receivables, and encumbrances are scheduled for reediting of expansion data by transaction code.

The specific transaction codes affected are:

80 Unencumbered Payables
81 Encumbered Payables
8S Accounts Payable Subsidiary Ledger
90 Accounts Receivable
91 Memo Accounts Receivable
9S Accounts Receivable Subsidiary Ledger
60 Encumbrances
61 Encumbrance Changes
6S Encumbrances

During the remainder of the 2001-2002 fiscal year, additional edits will be implemented for the other transaction codes. Implementation dates will be announced 30 days in advance. The planned sequence of implementation is as follows:

  • Disbursements
  • Recurring Payments
  • Invoice Tracking
  • Purchasing Card
  • The Allocation Matrix
  • Accounting Transaction Codes 10 and 11
  • Purchasing (State University System).

    Questions regarding this information are to be directed to the DIS Help Desk, either by phone at (850) 410-9340, Suncom 210-9340, or by internet at http://www.dbf.state.fl.us/dishelpdesk.

    If additional information is needed, please call the Vendor Ombudsman section at (850) 410-9724 or SC 210-9724.

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