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A claim is filed
with us by completing the
DFS-DO-854
form, Notice of Property Loss. You should provide as
much detail of the loss as possible when filling out this form.
Provide a complete description of the items or building that is
damaged in the
Detailed Description of Loss column. A separate
Notice of Loss form is require for each building that has
been damaged by a covered peril.
A property loss can
be reported by telephone; however, a signed Notice of Loss form
is needed from you as soon as possible. If the loss is a
result of lightning, we will need a form
DFS-DO--855,
Statement
– Lightning Losses, completed and signed by the vendor or
technician who performed the work. The lightning statement
form needs to state physical evidence or reasons why loss
appeared to be result of lightning for each item damaged.
Documentation of
damage to property is needed. Photographs are excellent
means to document and verify losses and damage sustained to a
building or content items.
When we receive a
claim and verify coverage and the cause of loss, a claim file is
opened. Your agency will receive an initial request letter
identifying whether additional information or documents are
needed to process the claim. When we received final
documentation that repairs have been made, or equipment replaced
and proof that all expenses have been paid, the Department of
Insurance will process the claim and make payment to your agency
within 60 days.
Click on the items
listed below for forms and procedures for handling a loss.
Notice of Property Loss (Electronic Version)
Statement - Lightning Losses (Electronic Version)
ACV
Worksheet
(Adobe 5.0 pdf file)
Procedures in the Event of a Loss (Adobe 5.0 pdf file)
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