Insurance Coverage Provided
Florida Statute Chapter 284, Part I, requires the Division of Risk Management to self-insure all state owned buildings and contents through the State Risk Management Trust Fund (the “Fund”). All State of Florida agencies insure their buildings and contents through the Fund. The Fund assesses state agencies an annual premium, provides coverage for reported locations, and pays claims for property losses due to covered perils.
In addition to insuring state owned buildings and contents, we provide coverage for:
Covered perils for which coverage is provided include: fire, lightning, explosion, windstorm, hail, smoke, aircraft or vehicles, riot or civil commotion, sinkhole collapse and flood.
Our coverage pays actual cash value for a loss which is (cost of repairs or replacement less depreciation). There is a $2,500 deductible per occurrence (except flood). The provisions of our coverage are contained in the Certificate of Property Coverage, Certificate of Rental Value Coverage, and the NFIP Standard Flood Insurance Policy.
In addition to the coverages provided by Risk Management, annually we purchase excess insurance to protect state property in the event of a catastrophe such as a hurricane or flood. This insurance is purchased in the private market and the state retains or assumes responsibility for the first “layer” of payments on a particular catastrophic event (i.e. the first 42 million in losses).
Each state agency participating in the Property Program designates a Property Coordinator as a liaison to Risk Management for all aspects of the program. Property Coordinators are responsible for making sure that all buildings and contents are reported to Risk Management with accurate insured values. All newly acquired buildings or contents must be reported on the Coverage Request Form (DFS-DO-850). All changes in building or contents data and information needs to be reported via email or the Property Schedule. They also provide information about losses and file claims for losses.
Property Claims Process
Risk Management has the responsibility of investigating, evaluating, negotiating, and settling covered property claims. These functions are performed by in-house staff with assistance from contracted adjusters and appraisers.
The agency Property Coordinator has the responsibility of reporting all losses to Risk Management. The first step is to complete the Notice of Property Loss form (DFS-DO-854) either electronically or paper and forward to Risk Management. If a lightning loss, also complete the Statement-Lightning Losses form (DFS-DO-855), and send to Risk Management. The attached “Property Section Notice of Loss Form” document is a flow chart showing the steps involved and the information required to process a claim. Also, refer to documents “Procedures in the Event of A Loss” and the “Claim Adjustment” flow chart.
Coverage Request Form (DFS-DO-850)
Replacement Value Computation (DFS-D0-851)
Certificate of Property Coverage (DFS-DO-852)
Certificate of Rental Value Coverage (DFS-DO-853)
Notice of Property Loss Form (DFS-DO-854)
Statement-Lightning Losses Form (DFS-DO-855)
Certificate of Proof of Loss (DFS-D0-856)
Building Values Worksheet (DFS-D0-857)
Total Loss Contents ACV Worksheet (DFS-D0-1391)
NFIP Standard Flood Insurance Policy (FEMA Form 81-33 rev.5/03)
Submitted Property forms
Claim Adjustment Flow Chart
Property Schedule - Example
Procedures in the Event of A Loss
Florida Department of Financial Services
Division of Risk Management, State Liability and Property Claims
200 E. Gaines Street
Tallahassee, Florida 32399-0338
Operations Review Specialist
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Insurance Analyst 1
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Bureau Chief of Liability and Property Claims
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