- Keeping you informed is what it's all about
Appointment activity does not update or change a licensee's address. While an appointing entity may have your new address, it is not transmitted to the department during the appointment process. The same is true for initial appointments, cancelled appointments and non-renewed appointments. If the licensee's email address, residential address, principal business, street address or mailing address has changed, it is the responsibility of the licensee to advise the department of the change. Changes to these addresses can be made via the licensee's MyProfile account. Failure to update your address records with the department can result in administrative action against your license and prevent you from obtaining appointments.
After you log in to your MyProfile account, click "Address Change" on the right. You must go through all of your demographic information by clicking "Continue" to verify the information. If you make any changes, you must click continue in order to complete the checkout process. This will ensure that your changes are saved. If you have another license, such as an agency license, you will need to verify and update the addresses on file with the Department for that license via its separate MyProfile account.
It is also a good practice to regularly check your MyProfile account(s) for any messages that we have sent you that you may have missed in your email. If your email address is marked invalid due to your SPAM filter or any other reason, we will not email that address again unless you go into MyProfile and resubmit the address via the process outlined above. Situations like this is why we continue to suggest you add our MyFloridaCFO.com domain to your email software's Trusted or Safe Senders List to ensure you receive all notifications from us. You may also wish to contact your email provider to ensure that our domain is not blocked.
If a licensee/appointee has an invalid address on file with the Department, then no appointing entity will be able to renew the licensee's appointment. This process is already in place for initiating original appointments and will now be incorporated into the appointment renewal process. When the licensee updates their address(es) in their MyProfile account, then the licensee will be able to have their appointment(s) renewed. The addresses included in this process are email, home, business and mailing.
Appointing entities will be assessed the statutory $250 late fee in addition to the statutory $60 appointment fee for each initial/original appointment submitted late. A late original appointment is any initial/original appointment that has a requested effective date more than 45 days before the submittal date.
For example, if on March 1, 2012, an appointing entity submits a initial/original appointment with an effective date of January 2, 2012 (more than 45 days from the submittal date) for a licensee, the appointing entity will be required to pay the $60 original appointment fee and the statutory $250 late fee. On the other hand, if on March 1, 2012, an appointing entity submits a initial/original appointment with an effective date of February 1, 2012 (less than 45 days from the submittal date), the appointing entity will pay only the $60 original appointment fee.
Additionally, appointing entities will be assessed the statutory $25 late fee in addition to the statutory $60 appointment fee for each appointment renewed late. A late renewal appointment is one that is paid after the renewal month.
The late fees must be paid by the appointing entity and cannot be charged back to the appointee.
We will send an email notification to an appointing entity 90 days before an appointment is up for renewal, in addition to posting the renewal invoice in their eAppoint account, which will indicate any appointee with an invalid address. An insurance agency that has appointed a customer representative will receive a similar email notification at the same time. This serves as a reminder and provides the appointing entity time to make modifications to the list of appointments they will be renewing such as reminding any appointee with an invalid address to update it with the Department.
Another email notification will be sent to the appointing entity on the first day of the renewal month informing them that they can now access the appointment(s) that need to be renewed and make payment via eAppoint. Licensees that self-appoint will be sent a similar email notification at the same time. The renewal invoice will become available for payment on the first day of the renewal month and can be paid through the last day of the renewal month without late fees being assessed.
On the first day of the month following the expiration date of an appointment, an email notification will be sent to the appointing entity advising payment was not received, late fees have been assessed, and the invoice will continue to be available for 45 more days for payment, including late fees, otherwise the appointment will be cancelled. If the appointment is not renewed after this 45-day period, the appointment will be cancelled for non-renewal and an email notification will be sent to the appointing entity and the licensee notifying them of the appointment cancellation along with information on the process for reappointment and the late fee.
For example, if an appointment expiration date were March 31, 2012, the invoice would become available for payment on March 1, 2012, without late fees being assessed. On April 1, 2012, late fees are assessed at $25 per appointment and the invoice remains available for payment until May 15, 2012. On May 16, 2012, if payment has not been received, the appointment is cancelled.
If the appointing entity wishes to reinstate an appointment after it has been cancelled for non-renewal, and no lapse in appointment coverage is desired, the appointing entity will be required to process a initial/original appointment submission and enter the requested effective date. If the initial/original appointment's requested effective date is more than 45 days from the submittal date, then the statutory $250 late fee described above will be assessed.