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Division Director

Christina Smith

Assistant Directors

Rick Sweet

Rachael Lieblick


Accounting and Auditing
200 East Gaines Street
Tallahassee, FL 32399-0318

(850) 413-5510
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Bureau of State Payrolls Agency Addressed Memoranda, 2000s

2009

DATE NUMBER SUBJECT
03-06-09 09-01 New Feature in Payroll (PYRL) System
04-09-09 09-02 New Report in the Report Distribution System (RDS)
11-13-09 09-03 2009 Calendar Year-End Information

2008

DATE NUMBER SUBJECT
01/04/08 08-01 Report Distribution System New Data Files
03/18/08 08-02 Enhanced Feature in Payroll (PYRL) System
11/20/08 08-03 2008 Calendar Year-End Information

2007

DATE NUMBER SUBJECT
08/09/07 07-01 Paper Warrant Cancellations
08/17/07 07-02 Payroll Guidance for One-Time Lump Sum Bonus Payments in November
09/07/07 07-03 Authorized Signature Forms - Payroll Certification
11/14/07 07-04 2007 Calendar Year-End Information
11/30/07 07-05 On-Line Employee Earnings Statements Agency Print Function

2006

DATE NUMBER SUBJECT
06/13/06 06-01 Fiscal Year-End Payroll Processing Schedule Changes
06/20/06 06-02 Implementation of Health Savings Account (HSA) Reversals
07/31/06 06-03 New W-4/W-5 Reports and Edits
08/10/06 06-04 New Security Enhancements for the DFS Employees' Information Center Internet site
08/30/06 06-05 Authorized Signature Forms - Payroll Certifications
11/16/06 06-06 2006 Calendar Year-End Information
12/05/06 06-07 Clean up and Maintenance of Skeletal W-4 Records

2005

DATE NUMBER SUBJECT
02/11/05 05-01 Authorized Signature Forms - Payroll Signature
02/16/05 05-02 On Demand Payroll System Modifications and Guidelines
06/03/05 05-03 Fiscal Year-End Payroll Processing Schedule Changes
07/18/05 05-04 Payroll Guidance for Disaster Related Class C Travel Reimbursements
08/05/05 05-05 Aspire-Convergys Labor Redistribution Interface Pay Period Information
11/15/05 05-06 2005 Calendar Year-End Information
12/15/05 05-07 Implementation of Health Investor Health Plan and Health Savings Account Benefits (Payroll Processing Information)
12/29/05 05-08 New Withholding Rules For Nonresident Alien Employees

2004

DFSBP MEMOS ALL 2004

DATE NUMBER SUBJECT
02/02/04 04-01 Payroll Settlement Agreements Guidance
04/02/04 04-02 Year-End Bonus Payments Guidance
08/20/04 04-03 Payroll Certifications Guidance (People First System)
08/25/04 04-04 Beneficiary Payments Information
10/29/04 04-05 Payroll Guidance for One-Time Lump Sum Bonus Payments in December
11/19/04 04-06 New TRICARE Supplemental Health Insurance Plan Guidance
12/20/04 04-07 Calendar Year End Information

2003

DBFBP MEMOS ALL 2003

DATE NUMBER SUBJECT
01/02/03 03-01 IRS Error on 2002 Form W-2 (Earned Income Credit Limits)
05/19/03 03-02 Year-End Bonus Payments Additional Guidance and Reminder
05/23/03 03-03 Fiscal Year-End Payroll Processing Schedule Changes
06/13/03 03-04 Revised Federal Income Tax Withholding Rates and Table
07/16/03 03-05 Criminal Justice Incentive Program Payments
07/18/03 03-06 Request for Information (State Income Tax Withholding by Agency)
09/05/03 03-07 Criminal Justice Incentive Program (CJIP) Payroll Modifications and Guidelines
09/29/03 03-08 Payroll Deduction Code for Purchase of Computers
12/03/03 03-09 Expiration of Excluded Employment Form (DFS-BP-5) Reduction or Exemption from Withholding Reminder

2002

DBFBP MEMOS All 2002

DATE NUMBER SUBJECT
01/08/02 02-01 Federal Income Tax Withholding and Advance Earned Income Credit Rates - January 1, 2002
01/11/02 02-02 Expiration of Exempt Status on Form W-4
01/24/02 02-03 Deduction Code 0235 Consolidated
02/04/02 02-04 Deletion of Miscellaneous Deduction Codes
02/18/02 02-05 Change of Name for Insurance Code 0271
02/28/02 02-06 On-Line W-4 Maintenance - Systems Modifications
03/01/02 02-07 Deduction Code 0503 Consolidated
03/05/02 02-08 Criminal Justice Incentive Program Payments
03/06/02 02-09 Updated Payroll Preparation Manual
04/08/02 02-10 New On-Demand Payroll System
04/15/02 02-11 Deduction Code 0433 Consolidated
04/23/02 02-12 Suppression of Social Security Numbers on Payroll Warrants
05/09/02 02-13 Deduction Code 0345 Consolidated
05/21/02 02-14 Change of Name for Deduction Code 0232
05/28/02 02-15 Deduction Code 0257 Consolidated
06/05/02 02-16 Deduction Code 0271 Consolidated
06/07/02 02-17 Deduction Code 0538 Consolidated
06/19/02 02-18 Year-End Bonus Payment Reminder
06/14/02 02-19 New Miscellaneous Deduction Code for FSFSA Union Dues
06/28/02 02-20 United Way Name Change
07/23/02 02-21 Deduction Code 0514 Consolidated
08/06/02 02-22 On-Demand Payroll System
08/14/02 02-23 Criminal Justice Incentive Program (CJIP) Payroll Modifications and Guidelines
09/17/02 02-24 Important Reminder Regarding Criminal Justice Incentive Program (CJIP) Payments
10/17/02 02-25 Canadian Province Code Required on W-4 Records
10/21/02 02-26 Additional Information on Canadian Province Code
10/24/02 02-27 Additional On-Demand Payroll System Guidance
10/25/02 02-28 Payroll Processing Guidance for the 24-Hour December Annual Leave Payouts for Career Service Employees
11/05/02 02-29 Earned Income Credit Advance Payment Certification Expiration
11/13/02 02-30 Calendar Year End Information
12/09/02 02-31 Enhanced W-4 Edits
12/11/02 02-32 Excluded Employment Expiration (Form DBFBP-5) Reduction or Exemption from Withholding Reminder
12/23/02 02-33 State Employee Tuition Waiver Program

2001

DBFBP MEMOS ALL 2001

DATE NUMBER SUBJECT
01/12/01 01-01 Deletion of Miscellaneous Deduction Codes
01/24/01 01-02 PC Payment System and 2001 Payroll Manual Updates
02/13/01 01-03 Stop Printing of RDS Payroll Reports
03/14/01 01-04 Default Account Posting Detail Report
04/03/01 01-05 Payroll Posting of Negative Balances
04/09/01 01-06 Discretionary Lump Sum Bonus Payments
04/12/01 01-07 Change of Name for Credit Union
04/18/01 01-08 Qualified Transportation Fringe Benefits
04/13/01 01-09 Taxable Tuition Waivers- Spring Term 2001
05/07/01 01-10 Discretionary Lump Sum Bonus
05/23/01 01-11 Taxability of Employer Purchased Retirement Credits for Employees
05/24/01 01-12 Availability of Employee W-4 Data on Information Warehouse
05/31/01 01-13 Change of Name for Jacksonville Area United Way
06/14/01 01-14 Deduction Code 0014 (Variable Annuity Life Insurance)
06/14/01 01-15 Lump Sum Bonus Payments
06/22/01 01-16 Payroll Preparation Manual
06/22/01 01-17 Federal Income Tax Withholding
07/05/01 01-18 On-Line FICA Tax Collection System
07/18/01 01-19 Deduction Code 0498 Consolidated
07/20/01 01-20 Authorized Signatures for Payroll
07/20/01 01-21 Monthly Mileage Allowance Payments
07/20/01 01-22 Change of Name for Annuity Provider
08/21/01 01-23 Class C Payrolls
09/04/01 01-24 Change of Name for Credit Union
09/11/01 01-25 Taxable Tuition Wavers - Summer Term 2001
09/13/01 01-26 Vendor Name Changes
09/21/01 01-27 Vendor Name Changes
09/25/01 01-28 Vendor Name Changes
10/02/01 01-29 Vendor Name Changes
10/09/01 01-30 Vendor Name Changes
10/09/01 01-31 Federal Taxation of Employer Provided Education Assistance
10/12/01 01-32 Changes to Payroll Schedule for 2001-2002
10/15/01 01-33 Vendor Name Changes
10/26/01 01-34 United Way Name Changes
11/02/01 01-35 Biweekly Payroll Processing Change
11/06/01 01-36 Web-accessible Employee Earnings Statements
11/07/01 01-37 Revocation of Competitive Salary Adjustment for Specified State Employees, Pursuant to Governor's Directive of November 6, 2001
11/08/01 01-38 Calendar Year End Information
11/20/01 01-39 Deduction Code 0532 Consolidated
12/03/01 01-40 Deduction Code 0512 Consolidated
12/13/01 01-41 Excluded Employment Forms Expiration and 1042-S Distribution
12/13/01 01-42 2001 Form W-2 and Information Statements
12/19/01 01-43 Report of Excluded Employment Records Due to Expire On December 31, 2001

2000

DBFBP MEMOS ALL 2000