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Division Director

Christina Smith

Assistant Directors

Rick Sweet

Rachael Lieblick


Accounting and Auditing
200 East Gaines Street
Tallahassee, FL 32399-0318

(850) 413-5510
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March 20, 1997

COMPTROLLER'S MEMORANDUM NO. 07 (1996-97)

SUBJECT: IMPLEMENTATION OF A SINGLE ENTRY POINT FOR EDI TRANSACTIONS


We have a number of projects in progress to reengineer our business processes. We will modify our systems to minimize use of paper, maximize use of electronic media, and streamline the processes where possible. Two of the projects, the purchasing card and the electronic billing and approval process, will utilize Electronic Data Interchange (EDI) for receipt of billings from vendors.

We have determined that it is beneficial to implement a single entry point for future EDI transactions from the vendors to SAMAS. This single entry point will be provided by the current Value Added Network (VAN) services provided by the Department of Management Services. The use of a single VAN would only require one set of maps, avoid the need for duplicated equipment and software at the agencies, and avoid the possibility of duplicate invoices and payments. Vendor trading partners will have a single point for EDI invoicing to any of their State of Florida customers, thus avoiding confusion and additional costs for the vendors and the State.

If you have questions, please contact the Bureau of Auditing at 410-9194, Suncom 210-9194.