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Division Director

Christina Smith

Assistant Directors

Rick Sweet

Rachael Lieblick


Accounting and Auditing
200 East Gaines Street
Tallahassee, FL 32399-0318

(850) 413-5510
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September 30, 1996

COMPTROLLER'S MEMORANDUM NO. 02 (1996-97)

SUBJECT: TRACKING OF COMMODITY PURCHASE ORDERS/CONTRACTS


Effective October 1, 1996, purchase orders/contracts for the acquisition of commodities will no longer be tracked through the Contract Information System in Central Accounting. The $60,000 threshold established by Comptroller's Memorandum No. 14 (92-93) for these purchases is rescinded. Documentation requirements established by the above memorandum, however, will remain in effect. These document requirements include documentation of the total contract/purchase order amount; the DMS catalogue number; the payment criteria; a copy of the method of procurement documentation, if applicable; and any special approvals as applicable. The Summary of Contract/Purchase Order form can also be used to furnish much of the needed information.

Early implementation of this memorandum is acceptable and encouraged.

If you have questions, please contact the Bureau of Auditing at 410-9194, Suncom 210-9194.