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Division Director

Christina Smith

Assistant Directors

Rick Sweet

Rachael Lieblick


Accounting and Auditing
200 East Gaines Street
Tallahassee, FL 32399-0318

(850) 413-5510
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March 22, 1993

COMPTROLLER'S MEMORANDUM NO. 12 (1992-93)

SUBJECT: REMITTANCE INFORMATION PROVIDED TO VENDORS


It has come to our attention that in some cases, agencies may be providing vendors more documentation than is necessary in order for the vendor to apply the payment. A vendor indicated to us that, in addition to the information included on the remittance advice, he also received copies of the invoice, the statement, and the estimate.

Each agency should review its procedures relative to the mailing of warrants and make certain that vendors are provided sufficient information to properly apply the payment. Every cost effective effort should be made to eliminate any unnecessary documentation that is currently being sent to vendors.

Please contact the Bureau of Auditing at 488-4094 if you have questions.