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Division Director

Christina Smith

Assistant Director

Rick Sweet


Accounting and Auditing
200 East Gaines Street
Tallahassee, FL 32399-0318

(850) 413-5510
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June 30, 1992

COMPTROLLER'S MEMORANDUM NO. 24 (1991-92)

SUBJECT: DOCUMENTATION FOR PURCHASES FROM LOCAL PURCHASING SOURCES


Effective July 1, 1992, Section 287.056, Florida Statutes, provides that agencies may purchase a commodity or contractual service from a local purchasing source instead of from agreements and contracts negotiated and executed by the Division of Purchasing, if the cost of such commodity or contractual service is less than that provided by the agreements and contracts negotiated and executed by the Division of Purchasing and if the purchase does not exceed the Threshold Amount for Category Two. These provisions do not apply to purchases of information technology resources as defined in Section 287.073, Florida Statutes. In calculating the cost of a commodity or contractual service to be purchased from a local purchasing source, the agency shall include all delivery costs and any administrative costs associated with negotiating, preparing, and executing the contract for such commodity or contractual service.

Before purchasing from a local purchasing source, the agency shall consider whether the specifications, terms, and conditions for the commodity or contractual service meet or exceed the specifications, terms and conditions negotiated and executed by the Division of Purchasing and justify how such purchase would provide a cost savings to the State. The Division of Purchasing issued its Memorandum No. 51 (91-92) to distribute Form PUR 7066, Local Purchasing Source Report, which is to be used by agencies to document and justify purchasing from a local purchasing source. For each purchase from a local purchasing source of any commodity or contractual service available from an agreement or contract negotiated and executed by the Division of Purchasing, the voucher submitted for payment to our office must have attached a properly completed Form PUR 7066 reflecting a cost savings to the State.

If you have any questions, please contact the Bureau of Auditing at 410-9194, Suncom 210-9194.