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Division Director

Christina Smith

Assistant Directors

Rick Sweet

Rachael Lieblick


Accounting and Auditing
200 East Gaines Street
Tallahassee, FL 32399-0318

(850) 413-5510
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DATE: August 30, 2001
TO: Agency Addressed (No. 03, 2001-02)
FROM: Douglas A. Darling, Director
Division of Accounting & Auditing
Office of Comptroller
SUBJECT: Implementation of Florida Accounting Information Resource Transaction Code Edits-Cash Receipts

On July 1, 2001, FLAIR began the implementation of new edits to validate selected fields pulled from the expansion option and set files at transaction time. The first transactions affected by these edits were announced in the Agency Addressed Memorandum (No. 12, 2000-01) dated June 13, 2001. Effective September 29, 2001, the cash receipts transactions are scheduled for reediting of expansion data by transaction code.

The specific transaction codes affected are:

30 Direct Deposit Receipts
31 Clearing Fund Receipts
32 Revolving Fund Reimbursements
33 Direct Deposit Receivables Receipts
34 Clearing Fund Receivables Receipts
96 Journal Transfer Receipts
97 Journal Transfer Receivables Receipts, and
3S Cash Receipts & Clearing Fund File.

During the 2001-2002 fiscal year, additional edits will be implemented for the other transaction codes. Implementation dates will be announced 30 days in advance. The planned sequence of implementation is as follows:

  • Revenue Refunds (a batch process using transactions 49)

  • Subsidiaries - consisting of payables, receivables, encumbrances and disbursements

  • Recurring Payments

  • Invoice Tracking

  • Purchasing Card

  • The Allocation Matrix

  • Accounting Transaction Codes 10 and 11

  • Purchasing (State University System).

    Questions regarding this information are to be directed to the DIS Help Desk, either by phone at (850)410-9340, Suncom 210-9340 or by internet at http://www.dbf.state.fl.us/dishelpdesk/.


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