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Division Director

Christina Smith

Assistant Directors

Rick Sweet

Rachael Lieblick


Accounting and Auditing
200 East Gaines Street
Tallahassee, FL 32399-0318

(850) 413-5510
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DATE: June 13, 2001
TO: Agency Addressed (No. 12, 2000-01)
FROM: Douglas A. Darling, Director
Division of Accounting & Auditing
Office of Comptroller
SUBJECT: IMPLEMENTATION OF FLORIDA ACCOUNTING INFORMATION RESOURCE TRANSACTION CODE EDITS AND ELIMINATION OF TRANSACTION CODES

On July 1, 2001, FLAIR will begin the implementation of new edits to validate selected fields pulled from the expansion option and set files at transaction time. The first transactions affected by these edits will be Budget Control Transactions and Property General Accounting. The transaction codes are: 20-Allotments; 21-Appropriation, Approved Budget, and Estimated Revenue; 22-Release and Fixed Asset Accounting and 16-Property General Accounting. The data elements subject to verification at the time the transaction is entered into FLAIR are: budget entity; GAAFR fund; state fund; fund ID; program; grant; contract; project ID; object code; category; and general ledger.

Also effective July 1, 2001, the contract and grants transactions mini menu and related transaction codes will be eliminated. The affected transaction codes are 75-flow-through expenditure, 95-sub-recipient expense, and 35-letter of credit cash receipts. Future Letter of Credit receipts may be recorded using transaction code 30. The Letter of Credit File will be updated if an 'X' is entered in the LOC Indicator field and a grant code is entered or pulled from the expansion file that contains a Letter of Credit on the corresponding Grant Information File record.

During the 2001-2002 fiscal year additional edits will be implemented for the other transaction codes. Implementation dates will be announced 30 days in advance. The planned sequence of implementation is as follows:

  • Cash Receipts

  • Revenue Refunds (a batch process using transactions 49)

  • Subsidiaries - consisting of payables, receivables, encumbrances and disbursements

  • Recurring Payments

  • Invoice Tracking

  • Purchasing Card

  • The Allocation Matrix

  • Accounting Transaction Codes 10 and 11

  • Purchasing (State University System).

    Questions regarding this information are to be directed to the DIS Help Desk either by phone at (850)410-9340, Suncom 210-9340 or by internet at http://www.dbf.state.fl.us/dishelpdesk/.


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