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Division Director

Christina Smith

Assistant Directors

Rick Sweet

Rachael Lieblick


Accounting and Auditing
200 East Gaines Street
Tallahassee, FL 32399-0318

(850) 413-5510
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DATE: February 19, 1998
TO: Agency Addressed
FROM: William O. Monroe, Director
Division of Accounting & Auditing
Office of Comptroller
 
SUBJECT: TRAVEL AND OTHER REIMBURSEMENTS BY EFT

The employee vendor file in SAMAS/FLAIR has been modified to allow for employee reimbursements to be made by EFT. Employee reimbursement transactions input into departmental SAMAS/FLAIR starting Saturday, March 14, 1998, will be paid by EFT rather than a State warrant if the following criteria are met:

  1. The employee is currently participating in the EFT program for salary payments,
  2. Social Security number and last name in the employee vendor file match the same information in the agency's W-4 file, (W-4 information is printed on the earnings statement), and
  3. The payment is not a Class C meal allowance (at the present time, Class C meal allowances will not be paid by EFT).

All employee reimbursements other than Class C meal allowances will be paid by EFT if the above criteria are met. Employee reimbursement payments will be deposited to the same bank account that salary payments are deposited into. Employee reimbursements cannot be deposited to separate bank accounts.

Employee reimbursements made through an agency's revolving fund/account will not be affected. The revolving fund is the vendor and the employee is a subvendor.

If you have any questions, please call Mike Gomez at 487-7194 or Suncom 278-7194.