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Division Director

Christina Smith

Assistant Director

Rick Sweet


Accounting and Auditing
200 East Gaines Street
Tallahassee, FL 32399-0318

(850) 413-5510
design placeholder only
June 30, 1995

COMPTROLLER'S MEMORANDUM NO. 23 (1994-95)

SUBJECT: MOTOR VEHICLE IMPACT FEE REFUNDS


We have been working with the Department of Highway Safety and Motor Vehicles (DHSMV) to develop and implement a plan to refund the motor vehicle impact fees. Pursuant to Section 8, Chapter 95-222, Laws of Florida, and the proviso language applicable to Line Item 1726, Chapter 95-429, Laws of Florida, DHSMV is in the process of providing each agency a file or listing of persons identified to date as eligible to receive refunds. It is imperative that each agency obtain the file or listing from DHSMV as quickly as possible. Each agency is required to provide the Comptroller with information concerning debts owed to the State and delinquent child support obligations by the persons authorized to receive impact fee refunds. If an agency does not report any debts or obligations to this office within the timeframes discussed below, we will proceed with processing the refunds under the assumption that the agency has no outstanding debts or obligations that should be reported for this purpose.

Enclosed is the file layout for providing child support obligations and debt information to this office. The information must be provided no later than August 1, 1995, to:

Elwood McElhaney, Chief
Bureau of Accounting Systems Design
Department of Banking and Finance
G-64 Collins Building
Tallahassee, FL 32399-0350

After the deadline of September 1, 1995, for persons to file refund applications with DHSMV, DHSMV will provide each agency a file containing additional persons identified as eligible to receive refunds. Within 10 days after receipt of this file from DHSMV, each agency is required to provide this office with an updated file of delinquent child support obligations and debts owed to the State by persons eligible to receive refunds. This updated file will replace the original file submitted to this office and must include all debts and child support obligations outstanding on the date of submission of the file, which are owed by persons eligible for refunds. The updated file must include any debts or obligations that were included in the original file submitted and are still outstanding. This information will be used in processing the final group of refunds submitted by DHSMV.

If an agency reports a debt or delinquent child support obligation to this office, we will withhold the amount from the refund and prepare a letter advising the person of the right to a hearing. If a hearing is requested, the agency which provided the debt or child support obligation will be responsible for providing a hearing.

If no hearing is requested or if the hearing affirms that the debt or child support obligation is due, we will transfer the amount withheld to the agency's designated account. We will provide the agency a file containing the information regarding the amounts withheld and transferred.

Questions concerning these procedures should be directed to:

Topic Contact Person Agency Telephone-
Local/Suncom
DHSMV FilesCarl FordDHSMV(904) 487-1805
         278-1805
DBF Files
    Submissions
Emily Beck DBF (904) 488-0210
         278-0210
Hearings,
    Legal Issues
Jo Schultz DBF (407) 423-6115
         344-6115
Other Issues Sharon SchraderDBF (904) 488-4098
         278-4098

The information presented above is being incorporated into the refund plan for submission to the Court for approval. If any procedural changes are directed by the Court, we will notify agencies as soon as possible.

THIS MEMORANDUM INCLUDED AN ATTACHMENT WHICH CANNOT BE TRANSMITTED. IF YOU WOULD LIKE TO OBTAIN THIS DOCUMENT, PLEASE CALL THE BUREAU OF ACCOUNTING AT 488-1951.